Creative Operations Coordinator

This is a Full Time Job

The Creative Operations Coordinator will play a crucial support role within the FOX Experiences + Design team, focusing on optimizing administrative, financial, and procedural workflows. The Creative Operations Coordinator will be instrumental in ensuring the smooth and efficient operation of the design and events teams, allowing them to focus on execution and delivery. The ideal candidate is highly organized, detail-oriented, and has a proactive approach to solving process challenges.

A SNAPSHOT OF YOUR RESPONSIBILITIES
• Assist Design Team members by identifying current trends, participating in brainstorming sessions, and making strategic recommendations
• Coordinate and track all project deliveries and shipments, reconciling monthly carrier statements
• Generate purchase orders and vendor order contracts, oversee budgets, process invoices, ensuring accurate allocation and timely payment processing.
• Help develop and maintain print lists and production timelines, tracking all key milestones and ensuring adherence to deadlines for successful project delivery
• Proactively identify opportunities to streamline administrative and production workflows, increasing team efficiency and accuracy
• Coordinate new hire onboarding logistics, including hardware/software procurement and access setup, and manage the inventory and procurement of departmental supplies and software licenses
• Coordinate team travel and expense reporting, maintain and organize key departmental documents, contracts, and financial records, and support the Creative Operations Director in quarterly and annual budget forecasting

WHAT YOU WILL NEED
• 1+ years of experience in project management, coordination, or administration within a creative agency, in-house design team, experiential marketing firm, or media production environment
• Foundational understanding of both creative strategic planning and logistical production execution
• Excellent organizational skills and meticulous attention to detail
• Demonstrated experience managing financial tasks (e.g., invoicing, expense tracking, budget reconciliation)
• Proficiency in Google Workspace (Docs, Sheets, Slides)
• Exceptional communication (written and verbal) and interpersonal skills, with the ability to work effectively across multiple teams
• Self-starter with a proactive mindset, able to manage multiple priorities simultaneously in a fast-paced environment

NICE TO HAVE BUT NOT A DEALBREAKER
• Bachelor's degree
• Experience with project management software (e.g., Monday) or financial systems