Assistant - Physical Production

This is a Full Time Job

We are looking to hire an Assistant, Physical Production to assist our senior production executives at an exciting growth moment for the studio.

Regular, on-site attendance at the workplace for a minimum of four (4) days per week is an essential function of the position. The selected candidate must be able to reliably meet this requirement.

A SNAPSHOT OF YOUR RESPONSIBILITIES
• Oversee all administrative duties for the VPs of Production, including intense scheduling and management of calendars, managing phones, and handling expense reports
• Provide other administrative support for Executives within the department as needed, including but not limited to coordinating travel, arranging gifts, and managing subscriptions
• Perform coverage and other such reviews of creative and production material, as necessary
• Manage visitors and department-specific supplies
• Help departmental tracking documents
• Assist in preparing reports and presentations
• Take on additional projects and research as necessary
• Other duties as assigned by upper management

WHAT YOU WILL NEED
• 1+ years of administrative experience; agency or management experience heavily preferred
• Experience supporting multiple people in a fast-paced environment
• Passion for storytelling across film and television
• Proficiency in Microsoft Office, Outlook, and Zoom, Google Suite
• Proactive thinker; strong organizational skills
• Great attitude, shows initiative and self-direction, able to work independently when needed
• Willingness to take on additional responsibility and growth as the company expands
• Deadline-oriented, excellent time management, communication, and writing skills
• Strong creative problem-solving skills, ability to multitask and remain calm under pressure
• Professionalism, discretion, and good judgment in all interactions with co-workers and industry professionals
• Act as a gatekeeper to the executives, keep a pulse on the team, organized, and detail-oriented, while seeing the bigger picture

NICE TO HAVE BUT NOT A DEALBREAKER
• Bachelor's degree in a related field
• Experience working in production or strong interest in the production field