Finance Operations Manager

This is a Full Time Job

Role Description

We are seeking an experienced Finance & Operations Manager to oversee the financial and administrative infrastructure of our agency. This is a senior, highly autonomous role responsible for managing invoicing and collections on behalf of multiple clients, administering payroll, and handling all internal financial operations of the company.

The ideal candidate has substantial experience with client billing and accounts receivable, including persistent collections and revenue tracking across numerous projects and partners. You will liaise directly with our third-party accountant on bookkeeping, tax coordination, and financial reporting, ensuring our books are accurate and up to date at all times.

In addition, this role requires hands-on experience in music publishing administration - including registering works, monitoring royalty statements, tracking income streams, and collecting revenue from co-publishers, PROs, and other publishing partners. A strong understanding of how publishing income flows and how to proactively follow up on outstanding royalties is essential.

This is a high-trust leadership position for someone who is detail-oriented, organized, and confident managing the full financial ecosystem of a boutique agency. We're looking for someone who thrives in a small-business environment, takes ownership, and ensures that nothing slips through the cracks.

If you have real-world experience in finance, office management, and publishing administration - and are ready to take full responsibility for the financial operations of a respected boutique firm - we'd love to connect.

Qualifications and Role Requirements

• Expertise in Operations Management and strong ability to optimize business processes
• Handle invoicing, collection, and payment remittance for multiple clients
• Fluency in QuickBooks and/or Xero
• Coordinate with our external accountant for quarterly and annual tax filings
• Run payroll, including benefits administration, PTO tracking, and compliance for employees
• Manage vendor relationships and office operations
• Serve as a reliable point of contact for clients on all financial matters
• Keep our administrative systems organized and efficient

Ideal Background

We are particularly interested in candidates who have experience in royalty administration or finance at major major studios, music publishers or performing rights organizations - such as Disney, Paramount, Warner Bros, Sony, Sony ATV, Warner Chappell, Universal Music Publishing, Kobalt, BMG, ASCAP, BMI, SESAC, or similar companies - and are now looking to step into a broader, more autonomous leadership role within a boutique firm.

Location

This position is based in person at our office in Sherman Oaks, CA. For the right candidate, a hybrid schedule may be considered.