Executive Assistant

This is a Full Time Job

Role Summary:
We're looking for an Executive Assistant to support our CEO. In this role, you'll be a trusted partner who keeps the CEO's day running smoothly, from managing the calendar and communications to coordinating schedules for festivals and awards season. This is a great opportunity for someone who is highly organized, thrives in a fast-paced environment, and is excited to work at the center of the entertainment industry. You'll work closely with our CEO and our team, and you'll play a key role in helping the business run at its best.

What you'll do:
Manage the CEO's calendar, scheduling meetings and prioritizing time
Oversee the CEO's inbox, flagging urgent items and drafting responses
Plan and coordinate travel for festivals, screenings, and awards season
Prepare agendas, briefing materials, and follow-ups for meetings
Track deadlines and open items across campaigns and business priorities
Support events and screenings, including RSVPs, guest lists, and logistics
Process expense reports and invoices, and coordinate with vendors
Serve as a professional, discreet point of contact for clients, talent representatives, and studios
Support special projects as needed

What you'll bring:
2+ years of experience supporting a senior executive, ideally in entertainment, PR, or an agency setting
Exceptional organizational skills and strong attention to detail
Clear, polished written and verbal communication
Sound judgment and discretion with confidential client and talent information
The ability to stay calm and adaptable when priorities shift quickly
A proactive mindset and the ability to anticipate needs before they arise
Proficiency in Google Workspace, Microsoft 365, etc.
Availability for occasional evenings and weekends around events and awards season