Executive Assistant

This is a Full Time Job

Job Summary:

This role sits in Burbank, CA and this person is required to be on site 4 days/week

Do you have extensive experience supporting senior executives? Are you known for keeping your cool under pressure? Can you effectively interact with the highest levels of leadership? If you're nodding your head, then an Executive Support Professional position within Disney Entertainment at The Walt Disney Company might be right for you.

This position reports to the SVP & CFO, Direct to Consumer & Disney Entertainment & ESPN Product and Technology, and also supports the SVP, Subscription Planning at the Walt Disney Company.

You would be responsible for the day-to-day workings of the leader(s) you support. It goes without saying that there will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people. The relationship you form with the executive(s) you support and interface with is absolutely critical, because that's what enables you to become a true partner.

In addition to understanding your executive's business -- and business needs -- inside and out, you'll also need deep knowledge of the leadership and workings of Disney Entertainment and of related departments across the Disney enterprise. As the "face" of your executive(s) within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success. Every day as an Executive Support Professional is different! On any given day you might:

• Proactively manage the calendars for multiple executives;
• Review your leader's schedule to build-in time for things like thinking and traveling to their next meeting;
• Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels;
• Interface directly with other senior executives and their support teams – your ability to work well with people on all levels is a very important part of your job;
• Understand the day's priorities so you can be strategic about how you direct phone calls;
• Schedule complex meetings, both in-person and virtual;
• Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles;
• Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company;
• Draft letters and emails on behalf of your leaders;
• Assist with onboarding new employees – you'll be the "friendly face" that team members go to for all their questions;
• Manage large purchase orders and vendor contracts;
• Mentor and train other support professionals in hard skills like computer programs, and soft skills like teamwork;
• Plan large, high-profile events such as premieres, off-sites and team-building activities;

Here's what you will need to be successful in this role:

• At least 5 years of experience in an executive assistant position supporting senior executives and/or equivalent combination of experience;
• Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary;
• Desire to immerse yourself fully and learn all aspects of your executive's business;
• Ability to multi-task and prioritize deadlines/deliverables;
• Strong proficiency with Microsoft Office, SAP, Concur, Confluence, and other business applications in a Windows environment, as well as comfort using a variety of office technologies and equipment.
• A calm head and steady hand to deal with the unexpected;
• "EQ" skills to build bridges, forge alliances and encourage people to want to work with you;
• Complete reliability handling confidential, often highly sensitive information;
• Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked;
• Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed;
• Very strong organizational skills and extreme attention to detail; and
• A highly professional demeanor, positive outlook and a can-do attitude.

It would be great if you also had these skills:

• Prior experience supporting executives at the C-suite or Senior Vice President level
• Experience at The Walt Disney Company or another large public corporation

Education is important to us; here is what we are looking for:

• Required-Bachelor's degree and/or equivalent experience