Senior Executive Assistant, Production

This is a Full Time Job

Sr Executive Assistant, Production (DET)

Job Summary:

This role will serve as Sr. Executive Assistant to the Head of Disney Television Production. This includes providing high-level administrative support to the Head of Production, ensuring smooth daily operations, efficient scheduling, and seamless coordination across internal and external partners.

This is a high volume and fast-paced desk that works closely with other teams. The ideal candidate will have superior organizational and communication skills; be highly motivated and detail-oriented; and can remain calm under pressure.

Responsibilities:
• Manage complex calendars, including scheduling, meeting prep, travel time calculations, and proactive placement of key events.
• Coordinate travel arrangements (flights, hotels, ground transportation) and create detailed itineraries.
• Handle daily administrative needs such as 5-minute meeting warnings, file and script uploads, submitting expenses, and OneDrive organization.
• Maintain the executive office: stocking supplies, coordinating with admins for kitchen/supply orders, and ensuring overall readiness every day.
• Coordinate reservations, lunches, coffees, and on-site support as needed.
• Track birthdays and manage sourcing/sending of gifts.
• Partner with other assistants across departments to support alignment and communication.
• Maintain confidentiality and operate with high discretion.

Qualifications:
• Minimum 1+ years of Executive Assistant experience and 2+ years of production experience
• Working knowledge of production operations.
• Prefer working knowledge of applications such as MacOS, Microsoft Office Suite, Google Suite, Zoom, as well as applications comparable to PIX, Aspera, Cloud and Adobe suite of tools, etc.
• Strong organizational skills and attention to detail, ability to multi-task and organize multiple projects, with excellent follow through.
• Strong communication skills, with an ability to interface with internal and external executives and colleagues in a collaborative and problem-solving fashion.
• Strong people skills, including the ability to work effectively as part of a team and with professionals at all levels.
• Must live within a commutable distance to Burbank, CA