Marketing Project Coordinator
Crimson Brand Partners (Utah)
Salt Lake City, UTThis is a Full Time Job
Job Summary
The Project Coordinator supports the Marketing team by managing the intake and organization of all marketing projects in the project management system, coordinating team meetings, and handling select purchasing needs. This role keeps projects moving efficiently, maintains clear communication across teams, and ensures the Marketing department stays organized and on track.
Key Responsibilities:
Project Intake & System Management
• Serve as the primary point of intake for all new marketing projects and requests
• Enter, organize, and maintain projects in the project management system (Asana, Wrike, or similar)
• Ensure projects are properly scoped, tagged, prioritized, and assigned
• Keep project statuses, deadlines, and documentation up to date
Meeting Coordination
• Schedule and coordinate recurring and ad-hoc marketing meetings
• Prepare agendas, track action items, and distribute notes/follow-ups
• Help keep meetings focused and productive
Purchasing & Administrative Support
• Assist with purchasing of marketing-related materials, tools, and services
• Process purchase requests, track orders, and coordinate with vendors as needed
• Maintain basic records related to project expenses and vendor communications
Cross-Team Support
• Act as a liaison between designers, digital, video, photo, social, and other stakeholders
• Help surface blockers early and escalate issues when needed
• Support the broader Marketing team with light administrative and operational tasks as priorities shift
Qualifications
Required:
• 1–3 years of experience in project coordination, marketing operations, or a similar administrative/coordination role
• Experience working in a project management platform (Asana, Wrike, Monday.com, or similar)
• Strong organizational skills and attention to detail
• Clear, professional written and verbal communication
• Ability to manage multiple priorities in a fast-paced environment
• Comfortable coordinating across teams and following up on action items
• Basic understanding of marketing workflows and creative processes preferred
Preferred:
• Experience in college athletics, sports, higher education, or agency environments
• Familiarity with creative production processes (design, video, photo, social)
• Experience with basic purchasing or vendor coordination
Salary/Benefits
Benefits
• Medical, dental, and vision insurance
• 401(k) with 4% employer match
• Paid time off (PTO)
• Paid sick days
• Paid holidays
• Life insurance
• Short- and long-term disability
• Employee Assistance Program (EAP)
• Voluntary supplemental benefits
Additional Information
Crimson Brand Partners is a newly formed partnership with the University of Utah aimed at modernizing the university's brand. The organization will oversee commercial operations across Utah Athletics and the broader university, which includes managing events at stadiums and arenas, branding, licensing, sponsorships, ticketing, and digital media.
