Talent Coordinator & Executive Assistant to CEO

This is a Full Time Job

Job Title: Talent Coordinator & Executive Assistant to the CEO
Location: Los Angeles, CA (South Pasadena / Hybrid options after training) Employment Type: Full-Time (40 Hours/Week Max)

Important: Please Read Before Applying
This position is not for aspiring creatives. If your long-term goal is to become a writer, director, content creator, or actor, or those are activities you must or might pursue regularly alongside others, we genuinely wish you success-but this is not the right role for you. Please DO NOT APPLY if this is the case IN ANY WAY.

We are exclusively interested in candidates who are intentionally pursuing solely talent representation as a career path. This role is designed for someone who wants to build a future as a Talent Manager, grow within our company, and remain with sole focus on the business side of the industry long-term.

The Opportunity: A Launchpad for Future Managers
Our company is seeking a resilient, sales-oriented, and exceptionally intelligent professional to join our firm.
This is a dual-function role where you will operate above the level of a standard assistant. You will provide high-level executive support to the CEO while simultaneously training as a Junior Manager. We view the Talent Manager as the ''captain'' of an artist's service team-responsible for aligning short-term wins with long-term strategy. This is not just an administrative job; it is a revenue-generating mentorship. Note: The majority of your work will be on the talent management side, but you will be assisting the CEO with other business and assistant tasks.
We are looking for someone with vigorous alacrity-someone who moves with energy, joy, and purpose.

What You Will Do
1. Talent Coordination & Business Development (The Sales Side)
Advocacy & Outreach: Serve as a relentless advocate for clients. You will eventually conduct proactive pitches to casting directors and producers via phone and email. It may take some months leading up to that point as you train to do so and instead support the CEO and other managers in their work in that area.
Talent Acquisition: Identify and scout prospective talent who fit our company culture.
Strategic ''Captaincy'': Collaborate with the CEO to help clients execute their long-term vision.
Revenue Generation: Actively contribute to company growth targets.

2. Creative & Technical Execution (The Media Side)
Design & Marketing: Use your graphic design skills to create pitch decks and client presentations that reflect our aesthetic.
Video Editing: Edit complex marketing media, client reels and clips (Premiere Pro/DaVinci Resolve etc) to ensure our roster looks competitive.
Web & Tech: Update client profiles on industry platforms (Breakdown Services, Casting Networks) and manage web updates on multiple Wix websites. The more savvy you are with web design the better.

3. Executive Operations (The Assistant Side)
Workflow Mastery: Manage the CEO's complex calendar, digital filing systems, and contract administration with high-level precision. Help the CEO with HR and government filings, other operations inherent to running a business.
Educational Division Support: Provide administrative, marketing and sales support to the company's non-entertainment-industry educational division (scheduling sessions, invoicing, and student coordination).
Logistics: Handle personal and professional errands, travel coordination, and sensitive tasks with discretion and reliability.

What We Are Looking For
Sales Resilience: You must be comfortable with cold outreach and be persistent in achieving outcomes without sacrificing kindness.
Exceptional Intelligence & Communication: Superior written and verbal skills are non-negotiable. You must possess a strong command of grammar and professional etiquette.

Entrepeneurial Mindset: You are superlatively creative with business. You think outside the box. You invent new ways to help clients and the company succeed. You show these abilities early in your tenure at the company. Do not apply if you solely want to be told what to do; apply if you like making informed suggestions as to your most optimal next steps.

Technical Proficiency: Strong skills in Video Editing and Graphic Design are nearly necessary for this role. Can provide examples of past work. You must be fluent in Mac OS, Google Workspace, and MS Office.

Ethical Ambition: A clear desire to advance into a Junior Talent Manager role in the future, guided by moral transparency.
Keen Attention to Detail: You never make mistakes that could lead to lost business. You noticed this sentence that says every job application must include the word 'eudaimonia' or it will not be considered.

Loyalty: A desire to find a longterm home at a small company and grow with it.

Reliability: Proven trustworthiness and excellent professional references you are happy to provide.