Executive Assistant

This is a Full Time Job

This is an in-person role. All candidates must be local to Los Angeles. This is not an entry level job; all applicants must have previous experience being an Executive Assistant supporting a C-Level Executive or other High-Level Executive. This is not a creative role; it is perfect for someone interested in the Business side of Entertainment, who enjoys being a Career Executive Assistant.

Duties included but are not limited to:

-Calendar management, booking reservations, scheduling meetings, and other functions/gatherings
-Booking travel, hotels, transportation, and preparing itineraries
-Answering phones, screening calls, updating phone logs, and transferring calls
-Preparing communications, sending and responding to emails
-Reviewing invoices, statements, scanning, filing, and other administrative office duties to support the Executive's office and staff
-Sourcing / vetting vendors, caterers and other contractors
-Assisting with meetings and event planning
-Interacting with Company Executives, other internal employees, guests, business associates, and vendors
-Special projects, and other duties as needed

Skills and Requirements:

-Bachelor's degree is preferred
-Must have a minimum of 5 years+ experience as an Executive Assistant to a C-Level Executive or other high-level Executive
-MAC / MS Office: Word, Excel, PowerPoint, Outlook, Google, Zoom, and project management software
-Tech savvy and able to learn new software with ease
-Positive attitude and calm under pressure
-Polished, professional, proactive, and able to hold sensitive information with confidentiality
-Experience with complex domestic and international travel booking
-Able to anticipate needs
-Detail oriented, accurate, proactive, and resourceful
-Stable work history with excellent references
-Valid Driver license, car insurance and a reliable car