Executive & Personal Assistant

This is a Full Time Job

Location: Los Angeles, CA Position: Full-Time | Hybrid

About the Role
We are seeking a reliable, organized, and proactive Personal & Executive Assistant to support a Los Angeles-based content creator and entrepreneur. This role is ideal for someone who enjoys working behind the scenes, thrives in a dynamic environment, and takes pride in keeping things organized and running smoothly.

The Personal & Executive Assistant will provide administrative, scheduling, and logistical support across both professional and personal responsibilities. From managing a busy calendar and coordinating with business partners to arranging travel and handling day-to-day tasks, this individual will play an important role in ensuring priorities are managed efficiently.
The ideal candidate is resourceful, detail-oriented, and able to anticipate needs while working independently. Strong communication, discretion, and follow-through are essential, along with the ability to adapt to changing priorities.

Key Responsibilities:
-Calendar & Scheduling
-Manage calendars, including meetings, content shoots, business commitments, personal appointments, and deadlines.
-Coordinate schedules and proactively resolve conflicts or last-minute changes.
-Ensure upcoming commitments are organized and all necessary details are communicated in advance.
-Help prioritize schedules to support productivity and creative work.

Business & Team Coordination
-Serve as a liaison between the content creator, business management, talent management, and creative teams.
-Coordinate meetings, communications, and follow-ups to keep projects and business activities on track.
--Monitor brand partnership timelines, deliverables, approvals, and deadlines.
-Follow up with relevant team members to ensure tasks are completed in a timely manner.
-Identify potential delays and communicate updates proactively.

travel coordination
-Arrange flights, accommodations, ground transportation, and travel itineraries.
-Coordinate travel logistics based on established preferences and scheduling needs.
-Manage itinerary changes and address travel-related issues as they arise.

Personal & Administrative Support
-Coordinate personal appointments and assist with day-to-day logistics, including pet grooming appointments and related drop-offs.
-Handle administrative tasks such as paperwork, forms, expense tracking, and follow-ups.
-Maintain organized records and ensure important information is easily accessible.
-Proactively address routine tasks to minimize interruptions and support an efficient daily schedule.

Qualifications
-Minimum of two years of experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or in a similar role.
-Strong organizational and time-management skills with the ability to balance multiple priorities.
-Excellent written and verbal communication skills.
-Demonstrated reliability, accountability, and attention to detail.
-Ability to work independently, anticipate needs, and take initiative without constant direction.
-Strong problem-solving skills and adaptability in a fast-paced environment.
-Professionalism, sound judgment, and the ability to handle confidential information with discretion.
-Proficiency in Google Workspace, Microsoft Office, and common scheduling and productivity tools.
-Must be located in the Los Angeles area with reliable transportation for occasional in-person responsibilities.
-Preferred: Previous experience supporting a content creator, entrepreneur, executive, or individual in the entertainment or creative industry.

Work Schedule & Location
This is a full-time, hybrid position based in Los Angeles. Administrative and coordination responsibilities may be performed remotely, with in-person availability required for errands, appointments, and other scheduled needs.
The role requires flexibility, strong communication, and the ability to adjust to evolving schedules and priorities while maintaining a high level of reliability and professionalism.

Benefits:
-401k
-Work from home stipend
-Medical benefits not offered