Executive & Family Assistant

This is a Full Time Job

Executive & Family Assistant (Confidential )

Location: Los Angeles, CA

A confidential, high-profile media household is seeking an experienced and highly organized Executive & Family Assistant to manage a wide range of personal, household, and executive support responsibilities.

This role is best suited for someone with prior experience supporting executives, public figures, entertainment professionals, or high-net-worth households.

The ideal candidate is proactive, discreet, and able to manage complex, fast-moving schedules and logistics across multiple areas of life.

Responsibilities:

Executive & calendar management
Manage and coordinate multiple complex calendars
Schedule and confirm meetings, appointments, and events
Maintain and update Google Calendars with precision
Track important deadlines, recurring commitments, and family events
Coordinate scheduling with internal and external contacts
Family & Children Coordination
Schedule medical, dental, and specialist appointments
Manage school enrollment, registration, and related logistics
Coordinate extracurricular activities including sports and lessons
Track school calendars, events, and family commitments
Household & Vendor Management
Coordinate with household service providers (cleaning, landscaping, pool, maintenance, repairs, contractors)
Research vendors and obtain quotes for household projects
Oversee scheduling and completion of home maintenance and improvement work
Maintain organized records of vendors, contacts, and services
travel coordination
Arrange domestic and international travel logistics
Book flights, hotels, transportation, and itineraries
Ensure seamless coordination of travel schedules and plans
Personal Errands & Logistics
Run essential errands including mailing packages, returns, and pickups
Coordinate vehicle maintenance and service appointments
Handle pharmacy pickups and medication-related logistics when needed
Support miscellaneous day-to-day personal and household needs
Pet Care Coordination
Schedule veterinary visits and routine care
Arrange grooming and pet-related services
Maintain awareness of pet schedules and needs
Ideal Candidate
Minimum 3+ years experience as an Executive Assistant, Personal Assistant, Family Assistant, or Household Manager
Experience supporting high-profile individuals, executives, or entertainment clients strongly preferred
Exceptional organizational and multitasking abilities
Strong communication and follow-through skills
Comfortable managing shifting priorities in a fast-paced environment
High level of discretion and confidentiality
Proficient with Google Workspace (Calendar, Gmail, Docs, Sheets)
Experience coordinating vendors, household operations, or family logistics

Personality Fit

The ideal candidate is:
Proactive and anticipatory (does not wait to be told what to do)
Calm under pressure
Highly reliable and detail-oriented
Flexible and adaptable to changing priorities
Professional and discreet at all times
Comfortable supporting both personal and professional responsibilities

Additional Details:

Full-time position
Location: Los Angeles, CA (on-site / hybrid depending on needs)
Long-term opportunity within a stable, high-profile environment

How to Apply:

Please include:
Resume
Brief summary of relevant EA / family assistant experience
Examples of complex scheduling, travel coordination, or household management you have handled
Professional references (if available)