Assistant

This is a Full Time Job

Executive Assistant to Senior Executive | Global Beauty & Lifestyle Brand
Executive Support + Production Experience Required
Primarily Remote | Simi Valley / El Segundo, CA
Full-Time | Monday-Friday, approximately 9:00 AM-5:00 PM
Compensation: $80,000 + Benefits after 90 Days

A senior executive at a high-profile, globally recognized beauty and lifestyle brand is seeking a highly organized, proactive, and resourceful Executive Assistant. This is a primarily remote position with regular in-person meetings in El Segundo, additional work in Simi Valley, and on-set support as needed.
The ideal candidate will have 1-2+ years of Executive Assistant experience supporting a senior-level executive, along with hands-on production or on-set exposure. Candidates should understand the pace and logistics of photo, video, campaign, and content shoots and be comfortable working in an environment where schedules, priorities, and needs can shift quickly.
This role is best suited for someone who genuinely enjoys being an Executive Assistant, takes ownership of their work, anticipates needs, and is eager to grow into a trusted, long-term right hand to the executive.

Responsibilities
Manage a dynamic executive calendar, including meetings, appointments, scheduling changes, and competing priorities.
Track deadlines, deliverables, production schedules, and follow-up items across multiple projects.
Coordinate domestic travel, including itineraries, accommodations, ground transportation, and related logistics.
Manage expenses and other day-to-day administrative needs.
Provide logistical and administrative support before, during, and after photo, video, campaign, and content shoots.
Attend productions and provide hands-on, on-set support as needed.
Coordinate closely with internal teams, senior executives, brand partners, vendors, and production contacts.
Anticipate needs, identify outstanding items, and ensure priorities and projects continue moving forward.
Maintain organized systems for scheduling, projects, communications, and follow-through.
Handle occasional personal requests and special projects for the executive.
Provide administrative support to the VP and other senior leadership as needed.
Utilize AI and modern productivity tools to enhance organization, communication, and efficiency.

Qualifications
1-2+ years of Executive Assistant experience supporting a senior-level executive.
Previous production and/or on-set experience strongly preferred.
Exceptional organizational skills and attention to detail.
Proactive, resourceful, and solutions-oriented with strong instincts and sound judgment.
Excellent written and verbal communication skills.
Strong follow-through and the ability to manage multiple shifting priorities.
Calm, composed, and adaptable in fast-paced, deadline-driven environments.
Professional, polished, discreet, and comfortable interacting with senior executives and high-level external partners.
Tech-savvy and comfortable utilizing AI and modern productivity tools.
Ability to work independently from home while remaining highly responsive, engaged, and connected.
Genuine interest in building a long-term career as an Executive Assistant.
Flexibility to work in person in Simi Valley and El Segundo and attend productions as required.
Ability to accommodate early mornings, late evenings, and occasional weekends based on production schedules.
Occasional light travel required.