Personal Assistant to Artist

This is a Full Time Job

What Winning In This Role Looks Like

* You are highly trustworthy and operate with strict discretion and professionalism at all times
* You are proactive rather than reactive
* You anticipate needs before they are voiced
* You are highly organized with exceptional attention to detail
* You take ownership: when something is delegated to you, it is handled fully
* You are extremely organized and detail oriented
* You are solution oriented and resourceful and have strong problem solving skills
* You are calm under pressure
* You are comfortable working in fast-paced, high demand environments with ever changing priorities
* You have strong multitasking and time management abilities
* You are comfortable managing complex, shifting schedules
* You can work with a variety of personalities across the artist's extended team
* You are grounded and professional: you understand your role and take pride in it
* You maintain strong professional boundaries
* You are excellent at communicating and have strong interpersonal skills
* You carry yourself with confidence
* You have a valid drivers license and reliable transportation

Regular Tasks For This Role

* Local assistance with managing vendors at home including local errands and pickups/drop-off's
* Manage complex calendars, scheduling, and daily priorities across personal, professional, and family commitments
* Send timely reminders for all appointments and commitments
* Prepare daily schedules, briefing materials and travel packets as needed
* Assist in managing detailed travel logistics including flights, accommodations, ground transportation, itineraries and schedule changes
* Handle time sensitive personal logistics: renewals, last minute appointments, reservations
* Run personal errands
* Assist with gift planning and purchasing for holidays, birthdays, special occasions and corporate gifting
* Help oversee and organize personal archives including memorabilia, awards, important keepsakes and collectibles
* Liaise professionally with management, business managers, lawyers, and production contacts to coordinate meetings, calls, appointments and personal commitments
* Maintain organization of important documents, contacts, records and ongoing projects
* Serve as primary point of communication between the artist, management, household staff, vendors and external parties
* Oversee day to day household operations and ensure smooth overall household flow
* Coordinate household vendors, maintenance, repairs, service appointments and deliveries
* Assist with organization and upkeep of multiple properties as needed
* Coordinate meal planning and scheduling alongside the principal and chef
* Help prepare for guests, household gatherings and special events
* Proactively plan and coordinate logistics for events, appearances, dinners, family gatherings and travel
* Assist with packing, unpacking and travel preparation as needed
* Anticipate scheduling conflicts and proactively problem solve in a fast paced environment
* Maintain flexibility and availability for occasional after-hours or travel-related needs
* Assist with special projects, research and miscellaneous administrative tasks as needed
* Coordinate with business management, legal teams, household staff, security and additional support personnel when necessary

Skills / Experience / Education

* Previous experience as a Personal Assistant, Executive Assistant, or in a similar support role is required
* Experience supporting high profile creatives is required
* Entertainment, music, or touring industry experience is required
* Experience with household management or estate management is a bonus
* Strong written and verbal communication skills
* Self-starter with exceptional follow through
* Highly organized and detail oriented
* Strong critical thinking and problem solving skills
* Able to read a room and adjust accordingly
* Ability to operate at the highest level of discretion
* Genuinely enjoy being of service
* Comfortable with a role that blends time at home with occasional travel needs
* Comfortable with Google Workspace, Google Calendar, Microsoft Office, Master Tour, Slack, and Calendly