Personal Assistant for High-Profile Musician

This is a Full Time Job

What Winning In This Role Looks Like
* You are highly trustworthy and maintain absolute discretion and confidentiality in all personal and professional matters
* You are proactive, resourceful, and consistently anticipate needs before they arise
* You are highly organized with exceptional attention to detail across scheduling, logistics, communication, and event coordination
* You take full ownership of delegated tasks and ensure seamless follow-through from start to finish
* You are calm under pressure and adaptable in fast-paced, high-demand environments with shifting priorities
* You are solution-oriented with strong problem-solving instincts and the ability to think independently
* You are polished, professional, and confident in all interactions with executives, household staff, vendors, and external partners
* You have excellent written and verbal communication skills and can manage correspondence professionally and efficiently
* You are skilled at multitasking and managing complex calendars, travel arrangements, and personal logistics simultaneously
* You are dependable, flexible, and available to support urgent or after-hours matters when necessary
* You thrive both independently and collaboratively while maintaining strong professional boundaries
* You demonstrate loyalty, reliability, and commitment to supporting the success of the principal and leadership team
* You are tech-savvy and comfortable using Google Suite, Outlook, Mac OS, iPhone, and productivity platforms
* You maintain composure and professionalism while supporting high-level personal, household, and event-related operations
* You possess a valid driver's license and passport and are comfortable traveling as needed

Regular Tasks For This Role
* Manage personal and professional correspondence, prioritizing urgent communications and maintaining professional formatting standards
* Maintain and manage complex personal, family, and household calendars, ensuring all appointments, recurring commitments, and engagements remain current and organized
* Coordinate detailed travel logistics including flights, accommodations, transportation, itineraries, and schedule changes for both individual and family travel
* Prepare detailed travel packets, schedules, and itineraries while communicating all logistics to relevant parties
* Serve as a liaison between the principal, leadership team, household staff, vendors, and external contacts to ensure seamless communication and coordination
* Manage personal gifting initiatives including sourcing, purchasing, wrapping, shipping, and maintaining seasonal or holiday gift lists
* Coordinate personal appointments, reservations, errands, and special projects with efficiency and discretion
* Oversee day-to-day personal logistics and concierge-level support including meals, dietary preferences, supplies, and travel necessities
* Advance and coordinate event logistics, appearances, and on-site movements to ensure efficient execution
* Serve as the primary on-site point of contact during events and appearances while proactively anticipating needs
* Coordinate glam and creative logistics including circulation of references, scheduling, and on-site support for appearances and events
* Manage and submit weekly expense reports accurately and on time using designated platforms such as Expensify
* Liaise with business management offices for expense reporting, reconciliation, and administrative coordination
* Draft professional correspondence, thank-you notes, RSVPs, and additional communications on behalf of the principal
* Coordinate household operations including vendors, maintenance appointments, deliveries, and service providers as needed
* Maintain organization of important records, schedules, documents, contacts, and ongoing projects
* Anticipate scheduling conflicts and proactively resolve issues in a fast-paced environment
* Support family and personal activities, special occasions, travel preparation, and miscellaneous administrative tasks as directed
* Maintain flexibility for evenings, weekends, travel, and urgent support needs depending on scheduling demands

Skills / Experience / Education
* Previous experience as a Personal Assistant, Executive Assistant, or in a similar high-level support role required
* Experience supporting executives, high-profile individuals, creatives, or fast-paced leadership teams preferred
* Strong experience managing complex calendars, travel coordination, and personal logistics
* Exceptional written and verbal communication skills with polished and professional presentation
* Highly organized with strong multitasking, prioritization, and time management abilities
* Strong critical thinking and problem-solving skills with the ability to remain composed under pressure
* Demonstrated ability to operate with the highest level of discretion, confidentiality, and professionalism
* Self-starter with exceptional follow-through and ability to work independently
* Detail-oriented with strong administrative, organizational, and coordination skills
* Comfortable managing shifting priorities and working in demanding, fast-paced environments
* Proficient with Google Suite, Outlook, Mac OS, iPhone, Expensify, and standard productivity tools
* Strong interpersonal skills with the ability to work effectively across diverse teams and personalities
* Flexible schedule with willingness to support travel and after-hours needs as required
* Valid driver's license and passport required