Family / Personal Assistant / House Manager

This is a Full Time Job

Family / Personal Assistant / House Manager for Entrepreneur

Monday through Friday
Approximately 9:00 AM - 6pm, with flexibility as needed ( not too often )

A LOVELY entrepreneur based in the West Los Angeles / Santa Monica area is seeking a highly organized, proactive, and warm Family Assistant / Personal Assistant / House Manager to oversee the day-to-day operations of the home and support the smooth running of the household.
The ideal candidate is someone who is lovely, thoughtful, detailed and proactive, with a good head on her shoulders and a natural ability to problem solve and anticipate needs.
The principal is known for being exceptionally kind, easygoing, fair and reasonable, with the philosophy that as long as the job is done well and the home runs smoothly, there is flexibility and trust in how the role is managed. You will truly be able to manage yourself in this environment.
This role requires someone who enjoys creating order, anticipating needs, and ensuring a home environment that is welcoming, organized, and well cared for.

Duties include:
• Oversee the day-to-day functioning of the home, ensuring everything runs smoothly and efficiently.
• Maintain and regularly update the existing House Bible, including household systems, vendor contacts, manuals, passwords, and operational procedures.
• Maintain detailed running lists for household needs, supplies, and ongoing tasks.
• Ensure the home is consistently stocked with groceries, pantry staples, and household essentials.
• Keep the kitchen well supplied with fresh fruits, fresh-cut vegetables, and healthy ready-to-eat options for the family.
• Troubleshoot household issues and proactively address maintenance or operational needs.
• Assist with home cooked meals two times per week - the family has many recipes already available.
• Be comfortable welcoming and managing frequent overnight guests and visitors.
• Prepare and maintain the guest suite, ensuring it is fully stocked with fresh linens, toiletries, and amenities.
• Provide guests with necessary information including WiFi access, household instructions, and entry codes when appropriate.
• Ensure the home is always guest-ready, including stocking the mini bar and maintaining clean, welcoming spaces.
• Liaise with friends and family members visiting the home, helping coordinate logistics and ensuring a warm and organized experience.
• Ensure the home is prepared for entertaining, including grocery shopping, stocking supplies, and coordinating vendor support when needed.
• Help manage event preparation and post-event reset.
• Responsible for thoughtful gift purchasing and preparation for holidays, birthdays, and special occasions. The principal is very generous and enjoys celebrating others, so ensuring gifts are sourced, wrapped, and ready for various occasions will be an important part of the role.
• Serve as the primary point of contact for household vendors and service providers.
• Schedule and coordinate maintenance appointments, repairs, deliveries, and home services.
• Oversee ongoing home maintenance and repairs, ensuring the property is consistently well maintained.
• Track projects and follow through to ensure work is completed properly.
• Assist with day-to-day family logistics and coordination.
• Coordinate with the children's mother regarding schedules, logistics, and needs related to the children.
• Provide transportation support for the youngest child, including dance drop-off and pick-up.
• Assist with light coordination of children's schedules and activities as needed.
• Assist with family pets as needed, including helping coordinate care for the dog when it transitions between homes.
Household Support & Personal Assistance
• Provide light meal preparation on Mondays and Tuesdays.
• Run errands including grocery shopping, returns, and other household or personal needs.
• Assist with travel preparation and logistics, including research for destinations, accommodations, activities, and reservations.
• Help coordinate travel arrangements and ensure details are organized prior to departure.
• Assist with packing and travel preparation when needed.
• Provide light administrative support to the entrepreneur including limited calendar coordination and scheduling assistance as needed.
• Be comfortable assisting with tidying, organizing, and maintaining overall household order.
• Help with household tasks that keep the home running smoothly.
• Assist with laundry as needed for the household, while coordinating outside help if laundry volume becomes too heavy.
• Maintain a general sense of order and readiness throughout the home.