Executive / Personal Assistant to CEO

This is a Full Time Job

Executive / Personal Assistant to CEO for Active Wear Co

A highly organized, proactive Executive/Personal Assistant to support the Chief Executive Officer. This role will provide seamless administrative, operational, and personal support, ensuring the CEO's professional and personal responsibilities run smoothly.
The ideal candidate is polished, discreet, detail-oriented, and thrives in a fast-paced entrepreneurial environment. This is a wonderful opportunity for someone who enjoys wearing multiple hats and being a trusted right-hand support within a collaborative, team-oriented culture. This individual may also assist the COO on occasion when their assistant is unavailable.
We are seeking someone who is resourceful, solutions-oriented, and comfortable toggling between office support and occasional personal or household needs. The right person will be proactive, capable of connecting the dots quickly, and happy to jump in wherever needed.
Seeking someone who has good tenure in each role (no job hopping)--- is seeking a good long term role.

Key Responsibilities
Manage and maintain the CEO's complex professional calendar
Schedule, prioritize, and coordinate meetings, events, and travel
Prepare documents, correspondence, and meeting materials
Maintain organized digital and physical records
Serve as a liaison between the CEO and internal/external stakeholders
Coordinate personal travel including flights, hotels, ground transportation, and detailed itineraries
Manage personal appointments including medical visits, family commitments, and social engagements
Handle errands such as dry cleaning, returns, deliveries, and mail
Assist with event planning for personal gatherings including dinners, birthdays, and celebrations
Support personal shopping, gift purchasing and wrapping, and holiday cards
Coordinate children's schedules, school tours, extracurricular activities, and appointments
Maintain personal documentation including insurance, travel documents, and visas
Manage vehicle maintenance including servicing, car washes, and registrations
Assist with light household coordination including vendors, maintenance appointments, and home organization as needed
Oversee office kitchen supplies, groceries, and general restocking
Coordinate office vendors including maintenance, technology, and facilities needs
Manage office supplies inventory and ordering
Handle incoming and outgoing mail and packages
Help foster a positive office culture by coordinating team celebrations, birthdays, milestones, and events
Qualifications
Bachelor's degree or equivalent experience preferred
2-4 years of Executive Assistant and/or Personal Assistant experience supporting a fast-paced principal
Valid California driver's license and reliable personal vehicle
Comfortable supporting occasional family-related needs and working around children
Highly organized with the ability to manage multiple priorities simultaneously
Discreet and professional with experience handling confidential information
Excellent written and verbal communication skills
Strong attention to detail and follow-through
Tech-savvy with proficiency in Google Workspace, Microsoft Office, Slack, Asana, and calendar management tools
Experience with event planning and vendor coordination
Resourceful, adaptable, and solutions-oriented

Nice to Have:
Experience supporting founders or executives within fast-growing brands or startups
Background in office management or household coordination for high-net-worth individuals