Executive Assistant

This is a Full Time Job

Career Executive Assistant

Description:

We are a staffing agency seeking a CAREER Executive Assistant to a C-Level Executive at a top Production Company located on the westside of Los Angeles. We are seeking someone who has a minimum of 5 to 7 years prior experience as this is not a trainable position.

WE WILL ONLY CONSIDER CANDIDATES ALREADY LOCATED IN THE GREATER LOS ANGELES AREA.

Skills and Requirements:
• Must have minimum of 5 to 7 years experience as an Executive Assistant at an Entertainment Agency, Management Company, Production Company or Studio.
• Bachelor's Degree highly preferred
• Thick skinned
• Must be able to work long hours
• Must know names and players in the industry
• Heavy rolling of calls
• Comfortable learning and using technology
• PC/Mac savvy; MS Word, Excel, PowerPoint, and Outlook
• Reading, composing emails and responding to emails in a timely manner
• Detail oriented
• Ability to shift priorities to meet deadlines
• Proactive
• Must be poised, detailed, and have great written / verbal communication skills

Duties include, but are not limited to:
• Managing calendar, including scheduling meetings
• Track phone and email correspondence
• Detailed note taking on calls and meetings
• Keeping a log of business contacts
• Assisting with the coordination of projects and events
• General office and administrative duties
• Will serve as a communications intermediary
• Rolling calls and keeping phone logs
• Maintain databases of contacts
• Booking travel and preparing detailed itineraries
• Expense Reports
• Tracking projects and maintaining the deadlines
• Updating executives with email recap
• script coverage
• Special projects as needed
• Personal Assistant duties as needed