Management Assistant
Cinetic Media
New York (Manhattan), NYThis is a Full Time Job
NY MANAGEMENT ASSISTANT
Cinetic Media New York, NY
Cinetic Media seeks a NY-based assistant to support executives across the Management team.
This position will encompass executive assistant responsibilities for a department head and senior managers (as well as activity across the management department). Additionally, the role supports billing processes related to Management client commissions and will be responsible for organizing and tracking client data as well as payment terms for client employment.
Responsibilities include, but are not limited to:
Office Management:
• Scheduling a high volume of meetings and calls for executives
• Interfacing and scheduling for clients
• Performing and organizing script coverage
• Tracking writers and directors
• Managing and tracking submissions for clients
• IP tracking
Client Onboarding & Communication:
• Guide clients through financial onboarding, ensuring they understand invoicing, payments, and contractual obligations
• Provide regular updates on expected revenue and outstanding payments
• Work closely with agent teams, production teams, and legal teams to ensure clients are paid according to contract terms
Financial Management:
• Summarize talent contracts to create booking reports that detail the financial terms of a project
• Monitor and follow up on outstanding balances to ensure timely collections
• Assist in preparing detailed aging reports and collections updates for managers
We seek a motivated, intellectually curious, and detail-oriented candidate with excellent organization, communication and writing skills. The position requires poise and judgement in a dynamic environment with sensitive client-related matters. Successful candidates demonstrate the ability to multi-task and problem solve as well as to discern and articulate qualities of written and produced material. Teamwork is fundamental to our culture.
BA/BS degree is required. Must have at least 1 year agency/management company/production company experience.
Salary/Benefits
$45,000 - $48,000 /year USD
Benefits
• Medical, dental, and vision insurance
• Short- and long-term disability
• Life insurance
• 401(k)
• Paid vacations
Perks
• Teamwork is fundamental to our culture
Additional Information
Cinetic Media represents world-class filmmakers and creators, operating across talent management, content finance, sales, and marketing & PR. The firm's advisory practice provides consulting and strategic guidance to a diverse range of clients, including private individuals and corporate media clients active in motion picture, television, and digital content, as well as consumer brands looking to expand their influence in traditional entertainment. Notable projects include HIT MAN, MAY DECEMBER, SUMMER OF SOUL, GREEN BOOK, MISS AMERICANA, BEFORE MIDNIGHT, BOYHOOD, CARTEL LAND, AMY, NAPOLEON DYNAMITE, and LITTLE MISS SUNSHINE, among many others. Cinetic Media maintains offices in New York and Los Angeles.
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