Executive Assistant to the Co-CEOs

This is a Full Time Job

About Cinespace Studios

The Role
The Executive Assistant to the Co-CEOs keeps the Co-CEOs' office running smoothly. Reporting to the Chief of Staff, Strategy & Operations, this person manages two fast-moving calendars, coordinates meetings, books and tracks travel and expenses for both Co-CEOs, coordinates the LA office, and represents the office to partners, clients, and internal leadership. The right candidate knows the entertainment business, anticipates needs before they surface, handles sensitive information with discretion, and stays steady through shifting priorities. The role offers a close view of the studio and production business and daily collaboration with senior leadership.

Role Expectations
Anticipate scheduling, travel, and operational needs before they become urgent.
Execute scheduling, expenses, and logistics for both Co-CEOs with accuracy, timeliness, and accountability.
Balance the priorities of two executives with sound judgment, raising conflicts to the Chief of Staff when needed.
Stay calm, flexible, and solution-oriented in a fast-paced environment with shifting priorities.
Consistently demonstrate discretion, service, and a high standard of conduct.
Remain steady, dependable, and patient while handling competing demands.
Industry fluency: you follow the trades, know who the players are, and understand the pace of the business.

Key Responsibilities
Executive and Administrative Support
Manage high-volume, frequently changing calendars for both Co-CEOs with accuracy and foresight, coordinating meetings across internal teams, partners, and clients, across multiple time zones.
Book and manage complex domestic and international travel in Concur for both Co-CEOs, including multi-city itineraries across Cinespace markets, adapting quickly to changes.
Prepare, submit, and track expense reports in Concur for both Co-CEOs, along with invoices and office budgets, on time and without errors.
Prepare agendas and background information ahead of meetings so the Co-CEOs walk in prepared.
Handle all sensitive company and personal information with strict confidentiality.
Maintain contact lists and relationship records in the company's CRM, flagging relevant industry news and partner updates.

Office and Operations Coordination
Oversee LA office logistics, including supplies, visitor management, and meeting preparation.
Act as the primary point of contact in the LA office for visits, meetings, and guests.
Own the client and visitor experience at the LA office, from arrival through follow-up.
Partner with administrative teams across other Cinespace locations to align leadership calendars and site visits.

Communication and Follow-Through
Maintain clear, timely, and proactive communication with both Co-CEOs, the Chief of Staff, and stakeholders.
Track meeting action items and follow up with owners to ensure deliverables and deadlines are met.
Represent the Co-CEOs' office with professionalism in all written, verbal, and in-person interactions.

Special Projects
Conduct research and compile information for special projects as assigned by the Co-CEOs or Chief of Staff.
Recommend and implement improvements to office processes, tools, and systems.

Location & Schedule
Onsite at our Los Angeles office (7800 Beverly Blvd.). Full-time, non-exempt (eligible for overtime). Occasional early mornings, evenings, and weekends as business needs require.

Compensation
The pay range for this role is $26.50-$31.25 per hour (approximately $55,000-$65,000 annually), plus overtime. Final pay will depend on qualifications and experience.

Benefits
Medical, dental, and vision coverage
Company contribution to a Health Savings Account (HSA) with eligible medical plans
401(k) with a company match of 100% of the first 4% of pay, fully vested, after 3 months of service
15 days of paid time off per year to start, accrued each pay period
11 paid holidays per year, including 2 floating holidays
Paid parental leave
Company-paid basic life/AD&D insurance, short-term disability, and Employee Assistance Program
Healthcare, dependent care, and commuter flexible spending accounts
Voluntary supplemental life, long-term disability, accident, and hospital indemnity insurance
Benefit plans are reviewed annually and may change.

Our Values
Collaboration: We work as one team to achieve exceptional outcomes by engaging with empathy and curiosity.
Authenticity: We build trust through integrity, transparency, and respect for one another.
Adaptability: We embrace change with purpose and openness, seeking continuous improvement for our clients and partners.
Excellence: We deliver best-in-class service, holding ourselves to the highest standards in everything we do.

Qualifications
2+ years of executive assistant or desk experience, ideally supporting one or more senior executives.
Strong entertainment industry knowledge: familiarity with the key players across studios, streamers, networks, and production companies, and an understanding of how the business operates.
Hands-on experience with Concur for expense reporting and travel booking.
Tech savvy, with strong skills in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and a CRM system, and quick to adopt new tools, including AI-enabled productivity tools.
Proven ability to manage multiple executive calendars and travel with a high degree of accuracy.
Excellent written and verbal communication skills, with a polished professional presence.
Demonstrated discretion with confidential business and personal information.
Availability for occasional early mornings, evenings, and weekends as business needs require.
Bachelor's degree preferred.