Podcast Operations Assistant

This is a Full Time Job

Location: New York-based preferred, Hybrid Work Model

Job Type: Part Time (30-40 Hours / Week)

Key Responsibilities:

Operations

• Coordinate shipping and receiving of podcast gear and equipment.
• Maintain accurate records and documentation across production and marketing.
• Maintain inventory of podcast equipment and shared resources.
• Train producers on the hosting platform (Megaphone) and related workflows.
• Help maintain the CBS podcast programming calendar.
• Support team coordination, meeting prep, and other operational tasks.
• Provide general assistance to improve team efficiency and workflow.

Marketing

• Maintain an inventory of core brand resources (key art, promotional assets, style guides).
• Deliver promotional assets to press, partners, and collaborators.
• Traffic audio promo campaigns to ensure proper placement and scheduling.
• Build and manage trackable links, pixels, and conversion events to measure engagement and creative efficacy.
• Produce select promotional assets and copy for digital marketing channels (social, YouTube, web).
• Design pre- and post-campaign performance reports and slide decks that summarize results and insights.
• Research industry trends and partnership/development opportunities.

Production

• Schedule and set up remote and in-person recordings.
• QC and upload episodes, place ad breaks, and ensure metadata accuracy.
• Manage and organize audio files for fast, reliable access.
• Ensure timely delivery and on-site setup of materials for hosts and guests.

Qualifications & Skills:
• Prior experience in podcast production, marketing, or media operations.
• Strong organizational skills with attention to detail.
• Familiarity with podcasting tools (Megaphone, Riverside, etc.) and audio editing software like ProTools and/or Audition.
• Excellent written and verbal communication skills.
• Ability to multitask and meet deadlines in a fast-paced environment.