Junior Office Manager - Global Operations

This is a Full Time Job


The Role

The Junior Office Manager will oversee day-to-day office operations at the Beanstalk Office in NYC. This role serves as the primary point of contact for visitors while also supporting the day-to-day operations of a small office. This role combines front-of-house hospitality with operational oversight to ensure the office runs smoothly, professionally, and efficiently.

Key Responsibilities

Front Office & Guest Experience
• Serve as the first point of contact for clients, colleagues, and visitors, providing a professional and welcoming front-of-house experience
• Greet guests upon arrival, manage visitor check-in through the Envoy platform, and notify hosts of arrivals
• Answer and direct incoming phone calls and respond to general inquiries
• Maintain a clean, organized, and professional reception and lobby area
• Demonstrate strong situational awareness and ensure a safe and well-managed front office environment

Office Operations & Maintenance
• Oversee the day-to-day operations of the office to ensure a well-maintained and functional workplace
• Coordinate office maintenance, repairs, and installations with building management and vendors
• Manage office supplies, inventory, and replenishment of food, beverages, and shared office resources
• Maintain organization and presentation of shared spaces, including the kitchen, common areas, and meeting spaces

Vendor & Facilities Coordination
• Coordinate deliveries, office services, and supply shipments
• Ensure services and supplies are delivered in a timely and cost-effective manner

Meetings & Office Coordination
• Assist with coordinating internal meetings and office gatherings as needed
• Support meeting room readiness and coordinate with facilities or tech teams for any setup needs

Employee & Administrative Support
• Support new employee onboarding logistics, including workspace readiness, badge coordination, and office orientation
• Coordinate with HR, Facilities, and Technology teams to support workplace initiatives and employee needs
• Liaise with the technology team to troubleshoot minor issues and escalate more complex requests

Requirements
• Strong organizational and multitasking abilities
• Excellent communication skills, both written and verbal
• Experience with office management or administrative support
• Ability to work independently and manage multiple tasks across various locations
• Manage office access badges and coordinate with building security as needed
• Support cross-office coordination for supply orders or operational needs
• Assist with special projects and administrative initiatives as assigned

Location and Work Conditions
• This is a full-time, non-exempt position primarily onsite based in New York, NY.
• Days and hours of work are Monday through Friday, 9:00 a.m. to 6:00 p.m.