Assistant Project Manager

This is a Full Time Job

The Role

In this role, you will assist the Project Manager, Director, and Executive throughout the entire project phase, including design, construction, and completion of large-scale venue projects. You will be responsible for document control, communications, and all administrative functions to support the project team. Interact with Owners/Clients, Architects/Engineers, and Subcontractors, and project stakeholders professionally and tactfully on a regular basis.

Responsibilities

The duties listed below are intended only as illustrations of the various types of work that may be performed in this position. They are not intended to prescribe or restrict the assignments that management may make.

• Attend regularly scheduled project meetings.
• Assist in organizing the project file system.
• Assist in getting meetings scheduled with project team members.
• Maintain minutes of relevant project-related meetings.
• Ensure the Construction Manager is implementing and maintaining its site logistics/utilization plans. Interface as necessary with adjacent and affected stakeholders.
• Assist in tracking open RFIs, Non-Conformance Logs, and submittals to ensure that the design team is providing the timely information needed to advance the work in the field.
• Update and assist in maintaining the CAA ICON project tracking logs.
• Review and log on-site inspection reports. Assist with assuring the highest standard of quality.
• Identify, monitor, and track all owner-open issues to ensure timely and effective resolution.
• Assist in the preparation of each monthly pay application for processing.
• Assist in compiling and assembling project deliverables.
• Assist in identifying/resolving obstacles to completing projects on time and within budget.
• Ensuring adherence to internal and external quality standards.

Requirements

• 3-5 years of experience in the construction or a related services industry.
• Bachelor's Degree Required (Construction, Engineering, Architecture, Real Estate, or similar industry).
• Exceptional communication and organizational skills.
• Self-starter with the ability to work independently.
• Multi-tasking and the ability to problem-solve and master new concepts in a short period of time.
• Familiarity with the Microsoft suite of software (Word, Excel, Project, Teams, OneDrive, etc.).
• Working knowledge of the principles, practices, and terminology in the construction industry, including scheduling and cost estimating preferred.
• Ability to read, understand, and interpret contract documents, drawings, specifications, scopes of work, and project schedules.
• Detail-oriented, organized in thought, process, and action, as well as creative, analytical, and collaborative.

Location

This role is based in Toronto, ON.