Spring Intern - Event Coordination

This is a Part Time Unpaid Internship

We are organizing a high-profile gala event (approx 350 guests) , featuring a red carpet arrival, media and TV coverage, live show, and an after-show gala party. The event will host VIP guests, sponsors, industry leaders, and media partners.
We are looking for a motivated Event Gala Coordinator Intern to assist our production team with the organization and on-site management of this event.

Internship Role Overview
The Event Gala Coordinator Intern will work directly with the event production team and assist in planning, coordinating, and executing all aspects of the gala experience - from guest management to sponsor coordination and red-carpet logistics.
This is an excellent opportunity for someone interested in event production, media events, luxury hospitality, or entertainment industry coordination.

Key Responsibilities
Event Planning & Coordination
• Assist with overall event planning and production coordination
• Support logistics
• Communicate with vendors, venue staff, and suppliers
Red Carpet & Media Coordination
• Guest & VIP Management
• Help manage guest lists and RSVP tracking
• Organize VIP guest lists
• Coordinate VIP hospitality during the event
Sponsors & Partners
• Support communication with event sponsors
• Assist with sponsor visibility placements
• Work with catering team to coordinate
• Assist the production team during Red carpet arrivals
• Provide general on-site event support and troubleshooting

Requirements
• Interest in event management, hospitality, media, or entertainment
• Strong organizational and communication skills
• Ability to work in fast-paced event environments
• Professional and friendly attitude with guests
• Detail-oriented and proactive

Preferred
• Experience in events, hospitality, or production (not required)
• Knowledge of guest management tools or event platforms