Records Management Assistant

This is a Part Time Job

Position Summary:

The Minnesota Public Radio Archives is seeking to hire a limited term, temporary records management assistant. The position focuses primarily on physical records handling, including moving boxes, shelving, and preparing administrative and legal records for preservation or disposition. The project assistant will report to the Archives Manager and work in consultation to assess and review records suitable for transfer to the Archives’ permanent collections.

This is a grant-funded position and is expected to be approximately three months, as determined by the budget. This role is 24-30 hours/week and is eligible for some benefits.

Work Location: On-Site at St. Paul, MN

Application Process: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Application Deadline: Until filled.

Position Responsibilities:
• Dispose of records that have met the required retention period according to the organization’s records retention schedule
• Assess and organize records slated for permanent retention and dispose of excessive duplicates
• Organize and label records slated for long-term, but not permanent, retention
• As needed, rehouse records slated for long-term retention into new folder and boxes; perform basis preventative preservation work as needed
• In consultation with the Archives Manager, assess and determine which records should be transferred from custody of the legal department to the Archives

Required Education and Experience
• Master's of Library and Information Studies or similar degree with records management certification/coursework or demonstrated relevant experience
• Experience organizing and handling large volumes of records in an archives, library, or administrative organizational setting

Required Skills, Knowledge and Abilities:
• Ability to read and interpret rules, follow instructions, and maintain confidentiality of materials
• Demonstrated knowledge and understanding of records management principles and practices
• Strong organizational skills

Preferred Skills and Experience:
• Proficiency with Microsoft Suite
• Excellent written and verbal communication

Reporting to this Position: None

Physical Demands and Working Conditions:
• Must be able to perform the essential duties of the position with or without reasonable accommodation.
• Physical Demands:
• Required to move about in an office environment, records storage environment, and sit for extended periods of time
• Ability to lift up to 35 pounds
• Ability to bend, squat, reach, and balance
• Frequent use of hands for data entry/keystrokes and simple grasping
• Working Conditions:
• Moderate noise level
• Moderate dust levels

Diversity creates a healthier atmosphere: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.