Executive Assistant

This is a Full Time Job

Executive Assistant, Amazon Music

Amazon Music seeks a dedicated, self-driven Executive Assistant with strong communication skills to support two Directors. In addition, you will partner with the existing EA team to offer comprehensive support for a highly-distributed global organization. A successful candidate will have experience with heavy calendar management, travel coordination, event planning, large internal team meetings, leadership meetings, and external meeting coordination. This role requires planning, time management, and a passion for organization. Superior attention to detail, great judgement, and the ability to meet tight deadlines while juggling multiple requests across global teams is critical. The right candidate will have a strong bias for action and the ability to think proactively and strategically, while anticipating needs. A high level of integrity and discretion in handling confidential information and professionalism dealing with senior executives inside and outside the company is imperative.

Key job responsibilities
• Manage complex calendars and scheduling in multiple locations and time zones with diplomacy and discretion
• Set up internal and external meetings including conference rooms, AV needs; document distribution and attendance tracking as needed
• Coordinate domestic and international travel itineraries
• Manage expense report coordination and submission
• Track and help drive completion of key deliverables and follow up on outstanding items
• Help produce presentations by compiling information, formatting, editing, and transmitting text, data, and graphics
• Coordinate and communicate effectively with a variety of groups including peers, internal stakeholders, vendors, and music industry professionals
• Organize, execute, and assist with team activities (staff meeting agendas, all Org meetings, fireside chats, off-sites, and other team events)
• Champion and expand creative team traditions and activities that support a strong team culture
• Partner closely with the leadership team, key business partners, and other Executive Assistants to provide holistic support to the organization
• Willingness/ability to travel to support team off-sites & events as needed

Qualifications
• 2 years of professional or military experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience with Microsoft Office products and applications
• Work 40 hours/week, and overtime as required