Private Events Booking Coordinator

This is a Full Time Job

Booking Coordinator-Private Events (Crypto.com Arena)

Job Summary:

The Booking Coordinator-Private Event is responsible for creating and organizing systems to efficiently streamline venue, one-off, and corporate bookings.

Working closely with the Sr. Manager, Booking - Private Events, this position conducts site visits and tours, places holds, builds offers, and gets contracts to execution.

Essential Functions:
• Assist Sr. Manager, Booking - Private Events with prospecting new business for L.A. LIVE Campus private event venues. Create and respond to proposals for inbound potential events and clients. Research new event business coming to Los Angeles, conduct outbound phone calls and emails to previous clients and new prospect leads to build new relationships.
• Draft contracts (based on templates), review Certificates of Insurance, and collect payments while working with AEG Legal Team, Finance, and Risk Management teams and clients to get contracts to execution.
• Conduct site visits and tours of L.A. LIVE campus by answering questions regarding venue details and event operations. Coordinate logistics with restaurants and venues that are not under AEG control.
• Identify the top DMC, event planners, and other top corporate prospects and execute plans to establish relationships with these key targets. Identify opportunities for convincing existing events to move to L.A. Live for future years.
• Maintain customer and event information in the CRM system and Booking Calendar Assist with other special projects/duties on a case-by-case basis and as assigned by manager.

Qualifications:
• Education: High School Diploma or its equivalency (BA/BS Degree Preferred)
• Experience: 2-4 years of related work experience (venue or special events preferred)
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint); and ability to learn required business systems
• Excellent and effective verbal and written communication skills, along with heightened interpersonal skills
• Outstanding relationship building and networking skills
• Ability to work well both individually and within a team environment, while adhering to departmental guidelines
• Strong attention to detail, effective follow-up and follow through required
• Ability to multi-task, adapt, and re-prioritize based on sales needs
• Working knowledge of catering, regional venue operations, and/or the special events industry is a plus
• Ability to provide sales reports and contact feedback to management on a daily and weekly basis
• Must be able to work flexible schedule including evenings, weekends and some holidays