Executive Assistant

This is a Full Time Job

Executive Assistant II (Hybrid & Remote Options available)

Work Locations: With the exception of some select roles that have in-office requirements, A+E Global Media operates on a flexible model that allows for remote, hybrid or full time in office work (in certain locales).

Office locations include New York City, Los Angeles, Chicago, and Stamford, CT.

Our list of eligible states in which employees may work remotely includes: California, Connecticut, Florida, Georgia, Illinois, Indiana, Maryland, Massachusetts, Michigan, Minnesota, Nevada, New Hampshire, New Jersey, New York, North Carolina, Oregon, South Carolina, South Dakota, Texas, West Virginia, Wisconsin, and Wyoming.

Job Description
THE ROLE: Executive Assistant II

The Executive Assistant II provides essential administrative and organizational support to one or more of our A+E teams, reporting to an Executive Member. This role helps keep day-to-day operations, schedules, and team processes running smoothly in a fast-paced, highly collaborative environment. The ideal candidate is proactive, highly organized, tech-savvy, and comfortable using modern tools (including AI-enabled tools) to work efficiently, communicate clearly, and manage shifting priorities with discretion and professionalism.

We currently have 2 open opportunities that all candidates will be considered for. Some roles may have in office requirements.

MORE OF WHAT YOU'LL DO:

Administrative & Team Support
• Provide comprehensive administrative support to a team, helping maintain momentum across multiple projects and stakeholders.
• Manage calendars, schedule meetings, and coordinate logistics for virtual and in-person meetings, including agendas, materials, notes/summaries, and follow-ups.
• Serve as a key point of contact for internal partners and external vendors/production partners; communicate professionally with senior stakeholders.
• Coordinate travel as needed and prepare/submit expense reports in company systems.
• Recommend and implement process improvements that increase team efficiency and strengthen day-to-day workflows.
• Support meeting logistics as needed (room setup, catering coordination, and liaising with on-site teams).
• Assist with special projects, research, reporting, and presentations, ensuring priorities are managed and deadlines are met.
• Leverage AI-enabled tools to streamline administrative work (e.g., drafting documents, organizing information, summarizing materials, and improving workflow efficiency).
• Maintain discretion and sound judgment while handling confidential, sensitive, and/or time-sensitive information.

BASIC REQUIREMENTS:
• At least 5 years of supporting an executive or team in a corporate environment
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with collaboration tools and digital platforms.
• Strong organizational, time management, and follow-through skills; ability to manage multiple tasks and shifting priorities.
• Interest in (or experience using) AI tools to support administrative and organizational work.

THE IDEAL CANDIDATE WILL BE:
• Proactive, detail-oriented, and exceptionally strong at tracking multiple moving pieces, anticipating needs, and following up reliably.
• Clear, professional written and verbal communicator with strong proofreading skills.
• Tech- and systems-savvy; quick to learn new tools, processes, and platforms; including interest or experience with using AI tools to support administrative and organizational work.
• Demonstrates maturity, discretion, and good judgment when working with sensitive materials and senior stakeholders.
• Positive, solution-oriented team player who can work independently while collaborating closely with others.
• Strong organizational, time management, and follow-through skills; ability to manage multiple tasks and shifting priorities.