Executive Assistant III

This is a Full Time Job

Executive Assistant (Hybrid or Remote Options Available)

Work Locations: With the exception of some select roles that have in-office requirements, A+E Global Media operates on a flexible model that allows for remote, hybrid or full time in office work (in certain locales).

Office locations include New York City, Los Angeles, Chicago, and Stamford, CT.

Our list of eligible states in which employees may work remotely includes: California, Connecticut, Florida, Georgia, Illinois, Indiana, Maryland, Massachusetts, Michigan, Minnesota, Nevada, New Hampshire, New Jersey, New York, North Carolina, Oregon, South Carolina, South Dakota, Texas, West Virginia, Wisconsin, and Wyoming.

Division Story

Job Description
THE ROLE: Executive Assistant III

Reporting to a member of the A+E executive team, the Executive Assistant serves as one the primary points of contact for internal and external constituencies for their leader. They also serve as a liaison to senior management teams and external executives. The role organizes and coordinates executive outreach and external relations efforts; and can, from time-to-time, oversee special projects as assigned. They must be able to, at times, work under pressure to handle a wide variety of activities and matters and always operate with the utmost confidentiality, discretion and integrity.

Currently we have 4 opportunities that all candidates will be considered for. Some roles may require regular presence at our NYC offices.

MORE ABOUT WHAT YOU'LL DO:

Completes a broad variety of administrative tasks including but not limited to:
• Composing and preparing correspondence that is often confidential
• Arranging complex and detailed travel plans, itineraries, and agendas; supporting the compilation of documents for travel-related meetings
• Liaising with IT and other shared services teams as needed to support varying events and meetings
• Managing an extremely active calendar of appointments; completing expense reports.
• Coordinate departmental meetings and events
• Manage meeting preparation including:
• Preparing agenda, handling presentations, preparing research, managing materials
• May include some in person component to prep a physical space
• Provide coverage and backup to other executive team EAs or for division/department
• Leverage multiple technologies, including AI tools, to support/further your work and streamline processes

THE IDEAL CANDIDATE WILL:
• Deliver and perform with urgency and quality ensuring all details are addressed
• Communicates clearly, professionally, and proactively.
• Anticipate needs and thinks several steps ahead rather than reacting to requests
• Can independently develop timelines and manage orderly flow of tasks and assignments from inception to completion
• Overcomes roadblocks with critical thinking and problem solving, recommends solutions to identified obstacles using sound judgement and does not hesitate or procrastinate when escalating and asking for guidance
• Pay attention to details with proactive thinking and anticipate for big picture execution to avoid potential issues and confusion
• Maintain composure under pressure and approaches challenges with a solutions-oriented mindset
• Is collaborative and can work cross-functionally/divisionally. Is able to be as accountable to team members they may not have a direct reporting relationship to as they are to those they do.
• Keep everyone informed of critical information and utilizes other team members as needed to ensure a smooth operation
• Have discretion and judgement, able to manage confidential information
• Thrive in a dynamic environment with shifting priorities

BASIC REQUIREMENTS:
• At least 10 years of administrative experience supporting one or more senior executives in a corporate environment
• Strong proficiency in MS Office 365 (Outlook, Excel, Word, Teams, etc.)