Administrative Assistant, East Coast Programming, History Channel

This is a Full Time Job

Work Locations: With the exception of some select roles that have in-office requirements, A+E Global Media operates on a flexible model that allows for remote, hybrid or full time in office work (in certain locales).

Office locations include New York City, Los Angeles, Chicago, and Stamford, CT.

Our list of eligible states in which employees may work remotely includes: California, Connecticut, Florida, Georgia, Illinois, Indiana, Maryland, Massachusetts, Michigan, Minnesota, Nevada, New Hampshire, New Jersey, New York, North Carolina, Oregon, South Carolina, South Dakota, Texas, West Virginia, Wisconsin, and Wyoming.

Job Description

THE ROLE: Administrative Assistant, History Channel, East Coast Programming

The Administrative Assistant provides essential administrative and organizational support to the History Channel East Coast Programming team. This role helps keep day-to-day operations, schedules, and team processes running smoothly in a fast-paced, highly collaborative environment. The ideal candidate is proactive, highly organized, tech-savvy, and comfortable using modern tools (including AI-enabled tools) to work efficiently, communicate clearly, and manage shifting priorities with discretion and professionalism.

MORE OF WHAT YOU'LL DO:

Administrative & Team Support
• Provide comprehensive administrative support to the East Coast Programming team, helping maintain momentum across multiple projects and stakeholders.
• Manage calendars, schedule meetings, and coordinate logistics for virtual and in-person meetings (Zoom/Teams/in-person), including agendas, materials, notes/summaries, and follow-ups.
• Serve as a key point of contact for internal partners and external vendors/production partners; communicate professionally with senior stakeholders.
• Coordinate domestic (and occasional international) travel as needed and prepare/submit expense reports in company systems.

Organization, Tracking & Process Excellence
• Maintain organized digital and physical files, shared resources, and team documentation; ensure materials are easy to locate and consistently up to date.
• Create and maintain tracking documents/spreadsheets and assignment lists to support priorities, deadlines, and follow-up across multiple workstreams.
• Recommend and implement process improvements that increase team efficiency and strengthen day-to-day workflows.

Meetings, Deliverables & Special Projects
• Support meeting logistics as needed (room setup, catering coordination, and liaising with on-site teams).
• Assist with special projects, research, reporting, and presentations, ensuring priorities are managed and deadlines are met.

Tech-Forward Support (Including AI Tools)
• Leverage AI-enabled tools to streamline administrative work (e.g., drafting documents, organizing information, summarizing materials, and improving workflow efficiency).

Professionalism & Confidentiality
• Maintain discretion and sound judgment while handling confidential, sensitive, and/or time-sensitive information.

BASIC REQUIREMENTS:
• 1–3 years of administrative, office, or team support experience (media/entertainment experience a plus).
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with collaboration tools and digital platforms.
• Strong organizational, time management, and follow-through skills; ability to manage multiple tasks and shifting priorities.
• Interest in (or experience using) AI tools to support administrative and organizational work.

THE IDEAL CANDIDATE WILL HAVE:
• Proactive, detail-oriented, and exceptionally strong at tracking multiple moving pieces, anticipating needs, and following up reliably.
• Clear, professional written and verbal communicator with strong proofreading skills.
• Tech- and systems-savvy; quick to learn new tools, processes, and platforms.
• Demonstrates maturity, discretion, and good judgment when working with sensitive materials and senior stakeholders.
• Positive, solution-oriented team player who can work independently while collaborating closely with others.

Work Model

This role is expected to support both virtual and in-person needs in a hybrid environment. Occasional in-office attendance and flexibility to support team priorities may be required based on business needs.