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Office Coordinator
Zoo Digital
El Segundo, CA
Uh oh, this posting was removed on 11/8/2021 2:06:00 PM PST
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Reporting to the Human Resources Manager you will be responsible for assisting in the day to day running of the El Segundo office. This role will be based full time in our El Segundo office. You will be involved in the handling of tasks and responsibilities related to the smooth running of the office as administrative support. There is a strong emphasis on customer service - the role will have specific responsibility for ensuring that employees working in the office are safe, happy, and productive.
Summary
Responsible for assisting in the day to day running of the El Segundo office.
Key responsibilities
Acting as the first point of contact for ZOO Digital
Greeting and hosting visitors
Ensure all telephone and personal enquiries are dealt with efficiently and effectively in a way which promotes a positive image of ZOO Digital
Manage incoming / outgoing mail and deliveries.
Take responsibility for the day-to-day running of the office
Help plan and organize company events.
Various ad hoc requests as necessary to support the business.
Ordering of snacks/coffee, office supplies, furniture, etc.
Overseeing travel arrangements/appointments
Overseeing arrangements for the booking of meeting spaces
Assisting with office facility duties such as any repairs, servicing, utilities
Assisting in arranging access for maintenance staff
Maintain list of repairs undertaken by management company and ensure they are completed and invoiced correctly.
Assisting in arranging servicing of our installed equipment ex. air conditioning-units, fire extinguishers etc.
Assist HR with the process of recruitment, including scheduling interviews and reference checks
Coordinating logistics for new hire onboarding and leavers
Respond to general questions from managers and employees, directing them to the appropriate policies and procedures
Compiling and maintaining employee records
Entering employee data into the HR database (CezanneHR)
Assist in HR events and meetings such as Open Enrollment
Assist HR in developing and implementing new projects
Requirements
EDUCATION & EXPERIENCE:
High School Diploma or GED
2+ years related experience
Experience in Human Resources a Plus
SKILLS & QUALIFICATIONS:
Strong written and verbal communication skills
Excellent organizational and time management skills
Great customer service and interpersonal skills
Friendly, service-oriented personality
Keen attention to detail
Problem-solving and basic troubleshooting skills
Proficiency with Microsoft Office
Comfortable in a fast-paced environment
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Human Resources Category
Search for Office Coordinator jobs in El Segundo-CA
Reporting to the Human Resources Manager you will be responsible for assisting in the day to day running of the El Segundo office. This role will be based full time in our El Segundo office. You will be involved in the handling of tasks and responsibilities related to the smooth running of the office as administrative support. There is a strong emphasis on customer service - the role will have specific responsibility for ensuring that employees working in the office are safe, happy, and productive.
Summary
Responsible for assisting in the day to day running of the El Segundo office.
Key responsibilities
Acting as the first point of contact for ZOO Digital
Greeting and hosting visitors
Ensure all telephone and personal enquiries are dealt with efficiently and effectively in a way which promotes a positive image of ZOO Digital
Manage incoming / outgoing mail and deliveries.
Take responsibility for the day-to-day running of the office
Help plan and organize company events.
Various ad hoc requests as necessary to support the business.
Ordering of snacks/coffee, office supplies, furniture, etc.
Overseeing travel arrangements/appointments
Overseeing arrangements for the booking of meeting spaces
Assisting with office facility duties such as any repairs, servicing, utilities
Assisting in arranging access for maintenance staff
Maintain list of repairs undertaken by management company and ensure they are completed and invoiced correctly.
Assisting in arranging servicing of our installed equipment ex. air conditioning-units, fire extinguishers etc.
Assist HR with the process of recruitment, including scheduling interviews and reference checks
Coordinating logistics for new hire onboarding and leavers
Respond to general questions from managers and employees, directing them to the appropriate policies and procedures
Compiling and maintaining employee records
Entering employee data into the HR database (CezanneHR)
Assist in HR events and meetings such as Open Enrollment
Assist HR in developing and implementing new projects
Requirements
EDUCATION & EXPERIENCE:
High School Diploma or GED
2+ years related experience
Experience in Human Resources a Plus
SKILLS & QUALIFICATIONS:
Strong written and verbal communication skills
Excellent organizational and time management skills
Great customer service and interpersonal skills
Friendly, service-oriented personality
Keen attention to detail
Problem-solving and basic troubleshooting skills
Proficiency with Microsoft Office
Comfortable in a fast-paced environment
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