Live Events Operations Coordinator

This is a Full Time Job

The Live Event Operations Coordinator is a dynamic, strategic, and detail-oriented leader responsible for overseeing and optimizing all aspects of departmental business operations within the Live Events division. This role blends operational priorities, creative project management, and revenue strategy, requiring a proactive problem-solver who can manage day-to-day functions, lead cross-functional creative initiatives, and drive high-impact projects that enhance profitability, operational efficiency, brand execution, and fan experience. The coordinator serves as a key liaison between stakeholders, ensuring creative concepts are effectively planned, executed, and aligned with organizational goals while maintaining seamless event operations.

Responsibilities:
• Own the project lifecycle for creative and promotional initiatives tied to live events - building timelines, managing deliverables, and keeping cross-functional teams aligned through the event life cycle
• Track open action items, decisions, and approvals across multiple simultaneous projects
• Serve as the primary intake and traffic manager for promotional asset requests originating from the Live Events team - briefing projects clearly, setting realistic timelines, and managing the feedback and revision process
• Facilitate reviews and approval workflows, keeping stakeholders engaged and decisions moving without bottlenecks
• Support the planning and execution of live event promotional campaigns across local markets, working to ensure consistent messaging and timely asset delivery
• Assist in the development of promotional toolkits and market-facing materials that local promoters and venue partners can execute against
• Support the development and maintenance of dashboards tracking KPIs across the Live Events portfolio
• Experience in business operations, project management, sports/entertainment administration, or a related field
• Strong organizational skills with the ability to manage multiple priorities across simultaneous events
• Excellent written and verbal communication skills; able to interface confidently with internal stakeholders and external partners
• Genuine passion for live entertainment, sports, or media
• Strong creative sensibility - understand brand, fan experience, and storytelling, and you can contribute meaningfully to those conversations, not just manage around them
• Experience in a creative traffic or project management capacity, with comfort briefing creative teams and managing revision cycles
• Proficiency in project management tools (Smartsheet, Asana, Monday.com, or similar); PMP or equivalent a plus

Qualifications:
• Bachelor's degree in Communications, Marketing, Entertainment, Business, or related field
• Experience working within or alongside a creative department in a fast-paced entertainment environment
• Familiarity with WWE programming, live event structure, or professional sports operations.