Hospitality Coordinator, Global Partnerships

This is a Full Time Job

The Role and What You'll Do:

This position works closely with Hospitality Managers and Senior Leadership to execute the administrative, logistical, and operational details that bring premium partner event experiences to life.

The Coordinator is highly organized, detail-oriented, and proactive, with a positive, service-driven personality and a natural ability to build rapport with internal teams and external partners. They thrive in a fast-paced, high-touch environment. This role blends strong administrative skills with a hospitality mindset, helping create memorable, personalized experiences through thoughtful preparation, coordination, and support. The ideal candidate is someone who is not only efficient and dependable, but also personable, adaptable, and enthusiastic about delivering exceptional service.
• Support event hospitality execution, including on-site assistance and behind-the-scenes logistics
• Manage ticketing programs for assigned properties
• Including inventory tracking, delivery, and reporting
• Maintain documents that support budgeting, forecasting, and event planning
• Oversee gifting programs across properties:
• Field partner requests
• Coordinate with internal teams, warehouses, and vendors to source and fulfill gifts
• Track inventory and timelines
• Coordinate premium memorabilia requests (ring mat cutouts, turnbuckles, PLE items, etc.) in partnership with internal and external stakeholders
• Provide ''beyond sight'' support to ensure every detail of the partner experience is anticipated and executed flawlessly
• Assist with vendor communication and fulfillment timelines
• Support Managers with operational setup, event preparation, and post-event wrap-ups
• Collaborate cross-functionally with Production, Creative, Partnership Marketing, Business Development, Operations, and other key internal teams
• Maintain accurate and up-to-date workflows, planning tools, and tracking documents
• Contribute to process improvements that enhance efficiency and scalability

You Have These:
• Bachelor's degree or equivalent experience
• 1-2+ years of experience in hospitality, events, sports & entertainment, agency, or experiential marketing preferred
• Advanced proficiency in Microsoft Excel, Word, Outlook, and PowerPoint
• Exceptional attention to detail and organizational skills
• Strong communication skills, written and verbal
• Ability to manage multiple priorities in a deadline-driven environment
• Team-oriented, service-driven mindset with a positive, solutions-focused attitude
• Comfortable working in live event environments and traveling as needed

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