Executive Assistant
WWE
Stamford, CTThis was removed by the employer on 11/14/2022 3:20:00 PM PST
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Full Time Job
Key Responsibilities:
The ideal candidate will be a highly diligent, dedicated, committed, hard-working professional, who is collaborative and understands how the media, entertainment and sports industries operate!
• Provide support to the Global Sales & Partnership Marketing team, including handling phones, scheduling, office aesthetics, filing/e-filing, email correspondence and office supplies
• Handle office management with poise and integrity, and build efficiencies in a fast paced, high energy office
• Serve as liaison and share information cross-functionally with departments under management
• Review meeting notes and keep track of to-do lists/follow-ups, and build timelines and status updates for projects
• Supervise progress and goals/objectives
• Prepare agendas and materials for meetings, briefs and travel itineraries
• Coordinate with departments to prepare for presentations/meetings
• Collaborate closely with staff, office managers and operations staff across business units forging working relationships.
• Book end-to-end travel arrangements for the team and to ensure completion of trips; maintain and supervise travel preferences
• Prepare, reconcile, submit and check team expense reports. Review all department and expenses for compliance
• Maintain information for team contacts; maintain staff contact lists
• Coordinate compilation of department status reports and build comprehensive summary documents
• Prioritize department on-site logistics and attend tentpole events
• Plan and coordinate department-wide meetings and events
• Ability to complete daily tasks with little to no direction
• Interact with colleagues and visitors in a timely and friendly manner
• Stay up to date on WWE programs, characters, storylines, products, events, business results and engagement metrics
• Ad hoc projects and other duties as required
Qualifications:
• Proven experience in an environment working directly with executives
• Strong skills in MS Outlook, Word, Excel and PowerPoint
• Experience running budgets preferred
• Project management experience is a plus
• Responsible, reliable, transparent and diligent, with a history of working with confidential information
• Excellent interpersonal, organizational and verbal/written communications skills
• Strong sense of tact
• Able to interact well with employees and business partners of all levels and backgrounds
• Self-motivated, proactive and able to work both independently and collaboratively using good business judgment and common sense
• Comfortable working with and maintaining various forms of technology and electronic equipment
• Can-do positive attitude and demeanor, ability to be flexible with work hours and range of responsibilities in a multifaceted, fast-paced, heavy work-load environment
• Critical problem solver, hardworking professional
• Willingness to ''roll-up sleeves''
• Proven track record to prioritize
• Bachelor's degree preferred
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