Executive Assistant, Digital Marketing & Partnerships

This is a Full Time Job

TITLE: Executive Assistant, Partnership Marketing & Digital, TKO Global Partnerships

REPORTING TO: SVP, Partnership Marketing & Digital, TKO Global Partnerships

Position Summary:

The Executive Assistant will primarily support the SVP, Partnership Marketing & Digital and also provide support to two (2) additional VPs within TKO Global Partnerships. This role is key to providing critical support and superior administrative, complex scheduling, and project/meeting support (onsite, externally, virtually) to enable the executives to focus on strategic priorities. Key duties include managing the SVP's complex calendar, acting as a liaison with internal and external stakeholders, preparing detailed briefing materials, drafting correspondence, and assisting with special projects and events. The role requires strong organizational skills, discretion, and the ability to handle confidential information. Must be able to thrive in a fast-paced, deadline driven environment, is meticulous, organized, and professional.

Core Responsibilities:
• Calendar and Schedule Management: Manage and prioritize a complex, high-volume calendar across multiple time zones, including scheduling internal and external meetings, appointments, and travel while independently resolving conflicts.
• Communication and Correspondence: Serve as a primary liaison and first point of contact for internal and external stakeholders. This includes screening calls and emails, drafting, reviewing, and editing sensitive correspondence, reports, and other documents on behalf of the SVP.
• Meeting and Event Coordination: Plan and coordinate meetings and events, including preparing agendas and presentation materials (Word, PowerPoint, Excel), taking meeting minutes, tracking action items, and ensuring timely follow-up and creating briefing documents for the SVP to ensure they are well-prepared for all meetings and presentations.
• Travel and Expense Management: Coordinate complex domestic and international travel arrangements and itineraries and prepare and process expense reports (often using systems like Concur).
• Special Projects and Ad-Hoc Tasks: Assist with special projects, track action items, monitor timelines and deliverables, and perform other administrative duties as needed to support the SVP and their department's objectives.
• Confidentiality and Discretion: Handle highly sensitive, confidential, and proprietary information with the utmost discretion and sound judgment.

Key Skills and Qualifications:
• Experience: Typically 3-5+ years of executive-level administrative experience, directly supporting senior executives.
• Technical Proficiency: Expert-level proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and aptitude for learning new software and enterprise systems.
• Adaptability & EQ: Able to be composed under pressure in a fast-paced, dynamic environment. High emotional intelligence and a professional demeanor.
• Organizational and Time Management Skills: Exceptional organizational skills and meticulous attention to detail. The ability to manage multiple priorities, work independently, and meet deadlines.
• Communication Skills: Excellent written/verbal communication skills as well as interpersonal skills to interact professionally with all levels of staff and external parties.
• Proactive and Solution-Oriented: The ability to anticipate needs, solve problems independently, and take initiative to improve processes. Proactive and self-motivated, with excellent problem-solving and critical thinking abilities.
• Discretion and Confidentiality: A high level of professionalism and the ability to handle sensitive and confidential information with discretion.

Education
• A bachelor's degree is often preferred, but extensive, relevant experience may be considered in place of a degree.