Agency Assistant

This is a Full Time Job

Agency Assistant

Busy, mid-size, below-the-line talent agency seeks full-time Assistant for our West Hollywood office. This position requires a motivated
self-starter with excellent organizational skills with the ability to prioritize and multi-task.
Applicant must have a positive attitude, be a team player and possess strong interpersonal
skills.

Primary responsibilities include:
• Heavy phone and email responsibilities: answering phones, responding to emails efficiently
and accurately, maintaining communication logs, drafting client submissions, following-up on
outstanding tasks, etc.
• Tracking and researching feature projects, updating project grids
• Generating client submissions, updating and preparing client materials
• Coordinating meetings and organizing busy calendars for agents and clients
Preparing important documents (contracts, deal memos, invoices, etc.)

Qualifications/Requirements:

• Minimum 1 year experience in an administrative capacity (talent agency, production company
or studio experience preferred).
• Bachelor's Degree required.
• Applicant must have exceptional oral and written communication skills
• Ideal candidate is flexible, personable, and thrives in a fast-paced environment.
• Ideal candidate has a passion for film and possesses a basic knowledge of film production.
• Proficiency in Apple-based Microsoft Office Suite (Word, Excel), basic Google systems (Mail,
Sheets, Docs, Chat) and video conferencing platforms (Zoom, Hangouts, etc.) is mandatory.
Experience in Airtable and Adobe Creative Suite (or other media-based programs) is helpful.
Applicant must currently live in greater Los Angeles area.
Applicants must be willing to commit to a 1 year term.
Business hours are 9:30am to 6:30pm Monday through Friday.