Executive Assistant To Chief Content Officer

This is a Full Time Job

Wondery is seeking an Executive Assistant to support Wondery's Chief Content Officer (CCO) and one other senior executive. This is an exciting time to join a fast-growing company in a role with the potential to make a meaningful impact. The CCO you will be supporting is shaping the creative direction of the podcast industry through Wondery's content, TV and film business, video production, and its global content expansion. Wondery is an audio-first content company, and in this role you will have the opportunity to work closely with the content team and across the senior leadership team. We are looking for someone whose EA experience encompasses both traditional media and entertainment, and entertainment within tech, as this role will require interacting with a mix of external high-talent and high-level creative partners. This role is for someone who enjoys ''context-switching'' between creative and business orgs, who is organized and personable, and who can handle a high scheduling volume.

The EA's primary responsibility will be to act as a seamless extension of the executives you support and to help them be more effective leaders. You will have a support network of other similar roles across Wondery and Amazon. Great EAs understand business priorities, proactively anticipate needs, are capable of completing complex tasks with little guidance, and drive process improvements that continue to improve capacity for themselves and their managers over time. The right candidate will be enthusiastic, have great judgment, an entrepreneurial mindset, be comfortable with the uncomfortable, rigorously maintain composure and confidentiality, and adapt to change. This person will be able to demonstrate outstanding planning abilities, strong communication skills, superior attention to detail, an obsession for organization, and the ability to juggle competing priorities. While we work hard and move fast, we like to have a good time, too -- the ability to foster a fun and positive team environment is a must!

You will be part of Wondery's fast-growing New York office located in Hudson Yards. If you're an avid podcast listener, that's even better!

Key job responsibilities
• Support Wondery executives in helping them to be more efficient and more effective leaders.
• Manage complex calendars and scheduling across multiple locations and time zones and help ensure executives are where they are supposed to be, when they are supposed to be there
• Help executives to be prepared for meetings by conducting pre-meeting briefings, developing draft meeting agendas, taking and disseminating notes and action items, etc.
• Conduct inbox communication and action item monitoring and prioritization to ensure executives are progressing key initiatives; prevent bottlenecking and important initiatives falling through the cracks
• Coordinate domestic and international travel
• Complete a wide range of other administrative tasks (e.g., submitting expense reports, filling out company forms, coordinating meeting logistics, assisting guests with building access, etc.)
• Partner closely with the broader leadership team, key business partners, and other Wondery and Amazon teammates to help the team monitor and execute team agendas and goals
• Organize, execute, and/or assist with internal and external meeting and events (i.e., off-sites, pitch meetings, team gatherings, happy hours, content seminars and trainings, and other events)
• Be the main point of contact for all space management and office logistics for Wondery's NYC-based employees
• Be a Wondery ambassador and culture leader, help make Wondery fun
• Network and liaise with other Amazon team members, and learn how to navigate the broader Amazon organization
• When needed, represent Wondery at industry and recruiting events

About the team
Wondery, an Amazon company, is a premium podcast studio known for character-driven, binge-worthy stories including Dr. Death, British Scandal, Even the Rich and Business Wars, as well as distribution of hit partner shows SmartLess, Morbid, and How I Built This. Wondery was behind eight of the ''Top 25 New Shows of 2022'' (according to Podtrac) and is the #2 podcast network in the US (according to Podtrac and Triton) including Twin Flames, Fed Up and Will be Wild. Over 50 shows from Wondery have hit #1 on Apple Podcasts. Many Wondery podcasts have been adapted for scripted television or streaming series, including Dr. Death and Joe vs Carole on Peacock and The Shrink Next Door and WeCrashed on Apple TV . Wondery has gained critical acclaim and commercial success for its immersive approach to sonic, emotionally driven storytelling. The Wondery app offers a unique, personalized, podcast-first listening experience, including access to its premium offering Wondery . With Wondery , fans get a premium listening experience, including exclusive podcasts, early access to new episodes of hit shows, ad-free listening, merch discounts, live streamed events, and more.

We are open to hiring candidates to work out of one of the following locations:

New York, NY, USA

Qualifications

• 2 years of professional or military experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience with Microsoft Office products and applications