Inclusion and Impact Assistant

This is a Full Time Job

Beverly Hills - 9601 Wilshire

Assistant to WME's Senior Policy & Political Advisor.

Key Responsibilities:
• Provide direct administrative support, including calendar management, inbox oversight, scheduling, and expenses.
• Organize and prepare agendas, materials, follow-up notes, and action items for meetings.
• Attend meetings and take notes when requested.
• Interface with clients and client teams professionally, promptly, and with prioritization.
• Coordinate and manage internal processes and ensure department files and shared documents are up to date.
• Prep for end-of-day (EOD) meetings with your boss; review to-do's, pinned and flagged emails, schedule and run through meeting approvals.
• Provide event support for department activations: book conference rooms, print materials, order catering, greet externals, and act as the primary point of contact for visitors.
• Track, maintain, and update contact lists.
• Support on project-based needs and deliverables, including research and client-facing memos.

Qualifications – Knowledge, Skills, and Abilities:
• Four-year college degree
• Excellent organizational and time management skills, with the ability to balance competing priorities in a fast-paced environment.
• Proficiency with Outlook, Microsoft Office Suite (& Google equivalents); Zoom; Familiarity with AI platforms such as OpenAI, Claude, Gemini.
• Strong communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
• Consistent, dependable, and accurate in completing tasks, showing up to meetings, and managing the calendar.
• Meticulous attention to detail and a commitment to maintaining confidentiality.
• Strong problem-solving, critical thinking, and analytical skills.
• Ability to work independently and collaboratively as part of a team.
• Flexibility to work occasional evenings or weekends as needed for events.