Office Manager
Whalerock Industries
West Hollywood, CAThis was removed by the employer on 3/1/2020 4:46:00 PM PST
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Full Time Job
Office Manager
Whalerock Industries is looking for a polished and professional Office Manager who will be reporting directly to the HR and Operations Director. The Office Manager will be the go-to resource for all things related to our people and facilities. The ideal candidate…
Will…
• Work with building management and appropriate internal parties on coordinating employee on-boarding and departure activities, including phone and computer set-up and/or reallocation
• Manage relationship with property management to ensure swift resolution to facilities issues including HVAC, janitorial services, parking, etc.
• Ensure our offices run smoothly and efficiently, ensuring all office supplies, beverages & snacks are fully stocked, and equipment is working up to par
• Provide coverage at reception throughout normal office hours
• Deliver great customer service – be responsive, perform and provide a high level of service to employees
• Support and create company culture initiatives and events in the office
• Maintain all spaces, including storage, studio, office, and multiple locations
• Manage the studio schedule and production gear, updating inventory lists and coordinating pickups/drop-offs
• Assist with recruitment, reviewing, screening, calendaring and interviewing candidates as needed
• Maintain org charts to ensure they reflect current openings accurately
• Administer and track training programs for employees
• Assist with ad-hoc HR projects and other administrative tasks as assigned
• Perform office runs as needed
Is…
• A multi-tasker and able to work in a fast paced environment
• Cool and calm under pressure with superior organizational skills, integrity, and great follow-through on tasks
• Articulate and eloquent - able to communicate in a professional manner when responding to issues with anyone at any level of the organization
• Fun and charismatic people person who can talk to anyone; you're flexible, fearless, and excited to help
• Motivated - understands the impact of a highly-satisfied, excited crew of employees
• Jack of all trades – can accumulate and retain knowledge concerning all departments and provide assistance whenever needed
Has…
• 3 years prior experience in office management, operations, or equivalent
• Complete discretion and confidentiality when dealing with highly sensitive information
• Proficiency in the Microsoft Office suite
• Excellent communication and customer service skills, as evidenced by ability to interact effectively and responsively at all levels of the organization, including senior management
• Demonstrated project management and organizational skills
• Ability to maintain composure, working quickly and efficiently with time sensitive conditions