Executive Assistant, Motion Pictures/Film

This is a Full Time Job

Responsibilities
• Manage all administrative aspects of the Co-President & Head of Motion Picture's office including scheduling, travel, expense and finance reports and personal needs
• Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of executive meetings, both on-site and off-site
• Arrange travel schedules and reservations for the executive team
Prepare agendas and make arrangements for staff meetings and retreats
• Compile, transcribe, and distribute notes from meetings and calls
• Assist the executive team with special projects
• Continue to be a communicative device for the Head of Motion Pictures 
• Filter emails and written communication as needed
• Utilize the privy information to lessen the flow of inquiries in and out of the Head of Motion Picture's office
• Handle incoming and outgoing communications on behalf of the Head of Motion Pictures when necessary
• Provide continuous information and updates to various internal departments including 
• Create Assistant Bibles for each desk to ensure easy transitions
• Be a point person and fill in for any executive in their respective assistant's absence
Production Office
• Continue to be more involved with the operations of the corporate production office including help with building budgets, calendars and planning assumptions
• Participate in the weekly production mtgs to understand every project in on the docket whether in development or wrapping post to provide continuous and informative assistance

Requirements
• A minimum of 2 years of professional work experience within the entertainment & production; 
• Extremely organized with a high attention to detail;  
• Promptness & sense of urgency; you understand the importance of being on-time and acting with urgency on all matters.
• Solutions-oriented: no problem is too small or too big to handle;  
• Can-do attitude: you are energized by chaos and thrive in environments with ambiguity. 
• Eagerness to learn: you are a sponge who is constantly seeking learning opportunities. 
• Highly organized and comfortable in a fast-paced environment, ability to prioritize large volume of projects;
• Must be detail oriented, proactive, organized and have the ability to follow-up often and in a friendly and courteous manner;
• Bachelor's degree is highly preferred, but not required.