Office Support Specialist

This is a Part Time Job

OFFICE SUPPORT SPECIALIST (PART-TIME) – LOS ANGELES

THE OPPORTUNITY:
Weintraub Tobin’s Century City office is seeking an on-site, part-time (at least 20 hours per week) Office Support Specialist to support the seamless daily operations of the office by providing front-desk coverage, clerical, facilities, mail, and service support to attorneys, clients, and staff, ensuring the office remains organized, efficient, and welcoming. The successful candidate must be able to multitask in a fast-paced and professional environment, enjoy working as part of a team, and demonstrate a commitment to delivering exceptional, high-touch service.

This is a great opportunity for an individual with a high-end hospitality or customer service background, who takes pride in anticipating needs and creating a refined, above and beyond experience for visitors and employees. The ideal candidate is dependable, resourceful, efficient, and genuinely enjoys helping others. They bring a professional presence, keen attention to detail, and a natural instinct for hospitality, and are interested in applying these skills while gaining experience in a professional office environment.

Schedule: Monday–Thursday, 10:00 a.m. – 3:00 p.m. or 11:00 a.m. – 4:00 p.m. Occasionally, the employee may be expected to work extended hours to provide coverage for events, depositions, or other business needs, with as much advance notice as reasonably possible. Once a shift is established, the employee will be expected to consistently work the agreed-upon schedule.

RESPONSIBILITIES:
Greet and assist clients, colleagues, and visitors in a professional and welcoming manner
Provide reception coverage during scheduled breaks and lunch periods and serve as a backup when needed
Answer and direct incoming phone calls as needed
Maintain client confidentiality and handle sensitive information with discretion
Assist with the day-to-day maintenance of office and kitchen supplies, equipment, and common areas
Ensure common areas, including reception, kitchen, conference rooms, and copy areas are safe, clean, and welcoming
Perform light kitchen duties, including brewing coffee, loading and unloading dishwashers, wiping down counters and refrigerators, and stocking kitchen supplies
Assist with monitoring office and kitchen inventory and restocking supplies as needed
Assist with photocopying, scanning, filing, and other general administrative tasks
Handle incoming and outgoing mail and assist with distributing mail throughout the office
Prepare packages and assist with FedEx and other courier deliveries and pickups
Assist with setting up and cleaning up for internal meetings, lunches, and events as needed
Assist with maintaining conference rooms and other shared office spaces
Perform general office maintenance tasks, including transporting parcels, loading and unloading office supplies, files, and other materials, and assisting with light assembly or furniture relocation as needed
Assist with other routine office services and hands-on tasks that help keep the office running smoothly
Acts as a go-to resource for tasks that require assistance away from the reception desk, demonstrating a proactive and can-do attitude
Additional duties as assigned

SKILLS & ABILITIES:
At least 2 years of white-glove customer-facing experience working in a fast-paced hospitality, office, corporate, or law firm setting
Superior active listening, attention to detail, organizational, communication, and interpersonal abilities
High School diploma required
Ability to use necessary computer applications including Microsoft Office Suite (Word, Outlook, Excel, etc.)
Ability to lift up to 50 lbs. (e.g., weight comparable to a water cooler water jug)
Flexibility in dealing with multiple priorities and shifts in priorities
Positive, professional and approachable presence
Ability to work independently and as part of a team
Exceptional reliability

EQUAL EMPLOYMENT OPPORTUNITY:
The Firm is an equal opportunity employer. It is Firm policy to provide equal opportunities to all qualified individuals regardless of race, color, creed, religion, national origin, sex, age, physical or mental disability, medical condition, marital status, sexual orientation, sexual identity, genetics, veteran status, or any other class protected under federal, state, or local law. This policy applies to all terms and conditions of employment. It is the intent of the Firm to comply with all applicable federal and state laws with respect to fair employment practices. The Firm will provide reasonable accommodation to qualified applicants and employees with a known disability or medical condition or for an employee’s religious beliefs provided the accommodation does not cause undue hardship to the Firm. Any applicant or employee with a qualifying disability or medical condition, or a religious practice, that requires an accommodation in order for the employee to perform the essential function of his or her job, should contact Human Resources to discuss it further so the Firm can determine if a reasonable accommodation exists and can be provided.