Human Resources Administration Specialist

This is a Full Time Job

This full-time, hourly position requires a highly organized and detail-oriented human resources professional. The HR Administration Specialist will be responsible for carrying out and supporting HR functions and the day-to-day operations of the HR department. The ideal candidate is highly organized, possesses excellent communication skills, excellent administrative abilities, proactive, and able to handle a variety of human resources tasks efficiently.

Essential Duties and Responsibilities:

Human Resources Operations and Administration:
• Maintain accurate and up-to-date employee records across multiple HR systems and databases, ensuring documentation is organized, complete, and compliant with internal standards and recordkeeping requirements.
• Coordinate office events and internal meetings by managing logistics such as room reservations, scheduling, catering, materials preparation, and on-site support to ensure a seamless experience for participants.
• Prepare, proofread, and edit correspondence, reports, presentations, and other business materials to support management communications and ensure accuracy, consistency, and professionalism.
• Prepare and submit invoices for payment processing, track approvals, and follow up as needed to support timely and accurate vendor and departmental payments.
• Process unemployment benefit requests by gathering required documentation, coordinating responses, and supporting timely submission in accordance with company procedures and applicable guidelines.
• Support employee onboarding and offboarding processes by coordinating documentation, system updates, communications, and related administrative tasks to ensure smooth and timely employee transitions.
• Provide coordination and administrative support for HR projects and departmental initiatives, assisting with planning, tracking deliverables, and execution of key activities as assigned.
• Provide high-level administrative and operational support to the Senior Vice President of Human Resources by coordinating a confidential calendar, scheduling meetings, managing travel arrangements, and ensuring day-to-day activities are organized and executed efficiently.

Recruitment:
• Support the recruitment process by conducting initial phone screens for select Front Office positions, assessing candidate qualifications, and helping identify individuals who meet baseline role requirements.
• Develop and maintain interview questionnaires and screening materials, ensuring alignment with established recruitment processes, role requirements, and consistent candidate evaluation practices.
• Document interview feedback, notes, and hiring recommendations in a clear and organized manner to support decision-making and maintain accurate recruitment records.
• Conduct professional reference checks for candidates, documenting findings thoroughly and ensuring the process is completed in a timely and consistent manner.
• Update, maintain, and organize job descriptions in the central database, ensuring each document aligns with approved templates, remains current, and supports consistent position documentation across the organization.
• Coordinate and schedule in-person and virtual interviews across departments, managing logistics and communication with candidates and internal stakeholders to ensure an efficient interview process.
• Coordinate onsite recruiting events for full-time and part-time staff by managing logistics, scheduling, materials, and on-site support to deliver a well-organized candidate experience.
• Support the applicant review process by assessing candidate materials and assisting in the identification and shortlisting of qualified applicants for open positions.
• Assist with preparing, submitting, and publishing job advertisements in the UKG applicant tracking system, ensuring postings are accurate, consistent, and aligned with established procedures.
• Perform data entry, documentation, and record-keeping activities with a high level of accuracy to support organized files, reliable reporting, and overall process efficiency.
• Support pre-employment activities and first-day onboarding processes by coordinating required documentation, communications, and administrative tasks to help ensure a smooth new hire experience.

Compensation:

ExperienceRequired
• • While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, or controls; reach with hands and arms; and talk or hear. The employee is required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
• • Office: Working conditions are normal for an office environment. Position may require occasional weekend and/or evening work. Position will require employee to report to the Nationals Park location in Washington, DC daily.
• • Ability to handle multiple tasks simultaneously in fast-paced environment.
• • Proven time management, attention to detail, and organizational skills.
• • Demonstrated verbal and written communication skills – ability to communicate with and build relationships with potential candidates, current staff, and external partners.
• • Comfortable in operating and using online systems and databases, including Applicant Tracking Systems, HRIS systems, OneDrive, etc.
• • Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• • Excellent oral and written communication skills.
• • Proven interpersonal skills.
• • Excellent attention to detail and accuracy.
• • Ability to maintain confidentiality and handle sensitive information with discretion.
• • Must have U.S. work authorization.
• 1 year(s): • At least 1 year of experience working in a human resources-related position.

Preferred
• • Experience conducting recruitment tasks such as interviewing and reviewing candidates is strongly preferred.

EducationRequired
• Bachelors or better

BehaviorsRequired
• Team Player: Works well as a me