Sales Administrator / Production Assistant
Warner Bros. Discovery
London, UKThis was removed by the employer on 5/24/2021 5:40:00 AM PST
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Full Time Job
Location: United Kingdom - London
Warner Bros. is a global leader in the creation, production, distribution, licensing and marketing of all forms of entertainment across all current and emerging media and platforms. A WarnerMedia company, the Studio is home to one of the most successful collections of brands in the world and stands at the forefront of every aspect of the entertainment industry, from feature film, television and home entertainment production and worldwide distribution to DVD and Blu-ray, digital distribution, animation, comic books, videogames, product and brand licensing, and broadcasting.
The Job
Reporting to the Senior Sales Administrator as part of the Nordic, Benelux & Middle East Sales team, you will work closely with the other territory team members (Executive Director Marketing & Sales Administrator) as well as other WBITV departments. You will Manage the administration process and client care of all deals in allocated territories and provide assistant support to the Senior Vice President, Sales, Nordic, Benelux, Middle East and territory team.
The Daily
Provide assistant support to the SVP:
• Preparation and prioritisation of all communications and of all correspondence.
• Diary and meeting management.
• Preparation of all travel arrangements
• Arranging SVP's diary for MIPTV, MIPCOM and LA Screenings.
• Preparing expense reports through CONCUR.
• Fielding internal and external calls, dealing with and prioritizing requests from clients
• Generally providing clients with first class ''customer service'' and handling their queries speedily and effectively.
• Liaising with internal departments (Marketing, Research, Technical Operations, Legal, Finance) when appropriate or as directed by the SVP.
Manage the entire pre-sales and post-sales administration of all package, output and volume agreements for all media (Pay, Basic, Free, SVOD & FVOD) in allocated territories:
• For all relevant categories of products and as per agreed timetable, prepare accurate availability lists through our Rights management system, ensuring at every stage that lists meet all contractual obligations.
• When appropriate, follow up with clients on selection of products.
• Prepare contract orders for package deals (by entering the sale – rights / runs / fees etc into Cosmos) and ensure that they are swiftly signed by clients.
• Understand the details of each agreement and WB's contractual obligations.
• Advise clients of available products as per agreement and in a timely manner and follow-up with clients on product selection when appropriate and as per agreed timetable.
• Ensure that the list of products available for the territory, especially ''Currents'' and ''New'' products (whether Theatrical Features, Made For TV or Series), is up-to-date and accurate at all time so as to maximise revenue opportunities.
• On an on-going basis collect product and rights information from relevant sources (Rights Admin, Marketing, local Home Video) and confirm rights and clearance dates as quickly as possible by working with the Rights Admin team in Burbank and researching though Cosmos.
• Monitor Theatrical and Home Video releases in the Territory.
• For output / volume deals enter selections into Cosmos (rights / runs / fees etc) and issue a product notification (schedule) to clients and advise Marketing, Tech Ops and Home Office.
• Prepare amendment requests as directed by the SVP and enter as Change Orders into Cosmos.
• Liaise with Home Office in Burbank and clients to ensure that contracts and amendments are fully executed as quickly as possible.
• Work with Tech Ops to order broadcast materials via a Material Delivery Request (MDR) in Cosmos.
• Follow-up on contract payment, liaising with Finance, and chase out-standing payments when appropriate.
• Track down transmission dates and work with research / marketing on transmission support.
• Generally demonstrate a good knowledge of the sales effort and the broadcast market for all media in the Territories.
The Essentials
• Knowledge of Microsoft Office – in particular good working knowledge of Excel
• Experience of working with / entering data into complex databases
• Strong organizational skills and attention to detail
• Excellent communication skills
• Experience and confidence when dealing with clients
• Self-motivated, can work independently and able to prioritize to meet deadlines
• Team player
• Work experience in television distribution or broadcasting preferable
The Nice to Haves
• Work experience in television distribution or broadcasting preferable
Our people make WM the inspiring organisation it is today.
At WarnerMedia, our commitment starts with you! As a company of storytellers and journalists we have a responsibility to make sure we have a collection of voices and people whose stories reflect and connect with the global audiences and communities we serve.
WarnerMedia, and its suite of brands like Warner Bros., CNN, HBO Max, HBO, TNT, TBS, Cartoon Network, Adult Swim, Boomerang and many more, have long been committed to equity and inclusion as moral and business imperatives. It is essential that our content and creative partners reflect the diversity of our society and the world around us. Together with other production companies, networks, guilds, unions, talent agencies and others in the industry, WarnerMedia is committed to greater inclusion of people of color, women, the LGBTQ community, those with disabilities and other underrepresented groups in greater numbers both in front of and behind the camera
There really has never been a better and more exciting time to join WarnerMedia. For more information on how to join our company and our commitment to diversity and inclusion, please click here.