Temporary Administrative Assistant
Warner Music Group
Nashville, TNThis was removed by the employer on 3/31/2020 8:30:00 AM PST
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Full Time Job
Temporary Administrative Assistant
Job Description:
Under direct supervision, with little latitude for independent judgment and decision is responsible for providing excellent administrative support to the SVP and VP of Radio & Streaming.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
• Schedule and prioritize all appointments and meetings for SVP. Keep her abreast of times, locations, directions, changes, etc.
• Book travel for SVP, VP, and other occasional travel for staff, artists, and radio winners.
• Answer phones, maintain files, fax, e-mail for department
• Keep expense reports for SVP, VP, and the Promotion department meeting card.
• Request POs for all department expenses and liaise with vendors to ensure proper invoice submission.
• Funnel and track all promotion teams' radio information back to SVP.
• Awareness and support of all radio promotion events with artists.
• Manage office when SVP is away on business (keeping him informed and up-to-date about all important information, phone calls, mail, etc.).
• Distribute weekly charts and tracking to SVP and other designated parties.
• Maintain artist release schedules and internal artist schedules
• Assist in servicing country radio stations and maintaining station database.
• Stay current on department's artist travel, promotion plans and internal budget sheets.
• Order and coordinate promotional lunch on Mondays for department, and as needed.
• Act as a department liaise between different departments
• Participate in industry events, such as CRS, CMA week, CMA Music Festival, etc., as required by supervisor.
• Organize and distribute promotional mailings.
• Order office supplies for department.