Senior Coordinator, Mechanical Licensing

This is a Full Time Job

Job Title: Sr. Coordinator, Mechanical Licensing

A little bit about our team:

The Mechanical Licensing team is responsible for clearing and licensing all WCM songs released in physical and digital audio format. By working closely with internal departments, record labels, various major publishers, the Harry Fox Agency, and the MLC, the Mechanical Licensing team makes sure our writers' songs are cleared, licensed at the proper mechanical rates, and set up for payment. Mechanical royalties are a vital source of revenue for our songwriters so we are looking for detailed oriented applicants who are ready to get involved in this exciting facet of the industry.

Your role:

As part of the Mechanical Licensing team, you will have the opportunity to dive head-first into the world of writer splits! By working with other internal departments you will become a bit of a ''split detective'' in order to provide the record labels, HFA, and our co-publishers with the writer shares Warner Chappell represents. All of this ''fact-finding'' enables the record labels to calculate our writers' mechanical rates, request licenses and pay our writers! All thanks to the work you do!

Here you'll get to:

You will…
• Be the primary contact for incoming split inquiries from labels, Harry Fox, the MLC, and other sources.
• Work closely with the Copyright team to help track pending and unresolved song splits.
• Under supervision of the Manager and Director of Mechanical Licensing, negotiate special rates for licenses and serve as liaison for the Company in all facets of the mechanical licensing activities.
• Effectively escalate issues of high complexity to management to obtain proper course of action, judgment and/or decision.
• Provide status updates for projects to Director of Mechanical Licensing, Administration department, and other departments as needed.
• Approve U.S. mechanical license requests for major labels, independents, and individuals either online via the Harry Fox Agency website, via direct licenses, or by e-mail approval.
• Answer incoming calls and inquiries, answering questions, and directing to correct contacts when needed.

About you:

You have…
• 1-2 years of prior experience in publishing, preferably Administration or Mechanical Licensing
• Proficiency in using Excel and analyzing data
• Experience in and/or willingness to learn how to work with and manipulate high volume of data
• High attention to detail
• Have experience and an understanding on writer splits and music copyright
• A passion for music
• A natural drive to succeed
• Classes or college education in the Music Industry
• Comfortable with direct contact with internal and external clients

We'd love it if you also had:
• A love for data – find satisfaction in solving complicated problems, especially with a systems-wide lens for long-term problem solving
• Ability to design high-quality decks and visual materials using presentation platforms, such as Canva or Google Slides.
• A proactive approach to integrating Generative AI (e.g., Gemini) into everyday work to support and streamline daily tasks and overall productivity.