Promotions Assistant

This is a Full Time Job

DESCRIPTION:

Job Title: Assistant, Promotion

Your Role:

We are seeking an Assistant, Promotion to help develop awareness and exposure for their artists across various mediums, with a focus on radio. This role involves a blend of administrative duties and departmental tasks, supporting a large roster of artists, radio stations, and staff.

Here you'll get to:

• Assist with daily activities for a large roster of artists, radio stations & staff
• Manage all administrative duties including: organization, calendar, email correspondence, and scheduling
• Calculate T&E reports
• Compose P.O.s for all invoices and expedite payment to vendors and staff
• Record weekly Targets & Projections from field staff
• Maintain a vast systems of electronic and physical files, prize closets and stock
• Arrange travel for staff as well as promotional contest winners
• Track and ensure compliance for all Radio Promotion Guidelines and submit all required tax documents for contest winners when applicable.
• Act as a primary liaison to radio, management, artists, independents, field staff and promotional department
• Create, update and distribute adds sheets, Promotional Overviews, Soundscan reports
• Maintain department spending sheets – update weekly
• Communicate regularly with Mediabase, Soundscan, and R&R by running reports for reference and distribution.
• Research special projects relating to radio
• Order music in any format for use and outside promotions
• Set-up, coordinate and execute artist phone-in interviews
• Digitally distribute music via platforms that are appropriate to the task.
• Play an integral role in all types of radio promotion

About you:

• Proactive, can-do attitude, resourceful
• Excellent organizational and follow through skills
• Attention to detail and deadlines
• Able to multi-task efficiently and prioritize work load
• Able to identify system deficiencies and create new solutions
• Professional demeanor
• Good communication skills
• Career interest in Radio Promotion
• Music knowledge
• Proficient in Soundscan, Mediabase, Excel, Word, Outlook
• Knowledge of Photoshop, PowerPoint and emerging music technology
• High School diploma