Marketing Administrative Assistant

Full Time Job
A little bit about our team:

Alternative Distribution Alliance (''ADA'') is a worldwide service organization committed to independent artist and label development. - As part of Warner Music Group, ADA gives the indie record labels and artists access to an unparalleled global distribution system and a dedicated team that provides a complete spectrum of marketing, merchandising, promotion, and music licensing services. -

Why this could be your next big break:

The Administrative Assistant will assist the SVP, Head of Marketing and Services at ADA with day-to-day administration , marketing, and support tasks.

Here you'll get to:
• Manage domestic & international calendar s , schedule meetings, arrange conference calls and travel, coordinate team meetings, order supplies, answer phones, manage sensitive documents , etc.
• Coordinate and book business travel arrangements, including domestic & international flights, hotel, & transportation.
• Submit, track, & maintain travel and entertainment expenses.
• Support Commerce and Marketing teams on Solicit ations with partners, marketing submissions, and services tasks and maintain various budgets including travel & expense, meetings, advertising , etc.
• Coordinate and s ubmit vendor invoices for respective departments, as required.
• Provide back-up coverage for the other Assistants during their absence which includes covering phones, reports, and other projects as needed.
• Produce PowerPoint and Excel reports and charts as needed.
• Maintain highly confidential and sensitive information.
• Work on s pecial p rojects as needed and serve as SVP's right hand.

About you :
• You are a 'self-starter' who takes initiative to get involved in all aspects of ADA and the various departments.
• You enjoy working in a f ast paced work environment requiring strong multitasking skills, excellent time management, and an ability to prioritize your workload.
• You are h ighly organized with a strong attention to detail and follow up, & are able to work in a team environment.
• You have e xcellent interpersonal skills and are a strategic thinker who is results-oriented.
• You are able to work under pressure, communicate effectively, and deliver on deadlines.
• You have e xcellent communication skills (both written and oral).
• You have an a bility to deliver on last-minute projects with tight deadline s .?
• You are very experienced with Microsoft office , including Outlook, Word, Excel, PowerPoint, etc.
• You have e xcellent verbal communication skills for telephone.

It would be music to our ears if you also had:
• College degree preferred
• 2-4 previous years of experience supporting a Senior-Level Executive
• Prior Music Industry Experience a plus



With its broad and diverse roster of new stars and legendary artists, Warner Music Group is home to a collection of the best-known record labels in the music industry including Asylum, Atlantic, East West, Elektra, FFRR, Fueled by Ramen, Nonesuch, Parlophone , Rhino, Roadrunner, Sire, Warner Records, Warner Classics and Warner Chappell Music, one of the world's leading music publishers with a catalogue of more than one million copyrights worldwide.

For more than four decades, WMG has been an industry-leading force in providing a world-class array of services designed to help artists and labels grow their careers and their businesses. Artist & Label Services is the umbrella for WEA (Warner-Elektra-Atlantic) – the pioneering WEA distribution and marketing network – and Alternative Distribution Alliance (ADA) – the ground-breaking global distribution company for independent artists and labels. A s well as consumer brands such as Songkick the live music app, EMP the merchandise e-tailer, and UPROXX the youth culture destination.

Love this job and want to apply?

Click the ''Apply'' link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.

Don't be discouraged if you don't hear from us right away. We're taking our time to review all resumes, and to find the best people for WMG.

Thanks for your interest in working for WMG. We love it here, and think you will, too.

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Salary Range
$20.00- $22.00 Hourly

Salary Ranges are included for all NY, California job postings and 100% remote roles where talent can be located. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.



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