Global Brand & Audience Assistant

This is a Full Time Job

Job Title: Assistant, Global Brand & Audience

Location: Los Angeles

Your role:

This role provides comprehensive, high-level administrative and strategic support to the Senior Vice President (SVP), Global Brand & Audience. It offers an excellent opportunity for a well-organized, proactive professional capable of managing the complex demands of a top-tier executive overseeing the entire brand strategy, audience engagement, and catalog innovation teams at a legendary music label. The ideal candidate thrives in a fast-paced, global environment, demonstrates a strong sense of urgency and prioritization, and can handle highly confidential information with utmost professionalism. Your job is to manage the executive's time, priorities, and workflow with precision and discretion, ensuring the entire division's strategic efforts are executed flawlessly.

Here you'll get to:
• Serve as a liaison between the SVP's office, internal departments, and external stakeholders. Prioritize and screen correspondence, draft responses, and relay vital info to maximize the SVP's focus time.
• Proactively manage the SVP's complex calendar, optimizing schedules, resolving conflicts, and ensuring executive timeliness for all global and partner engagements.
• Coordinate all domestic and international travel logistics (flights, accommodations, detailed itineraries) and handle the accurate submission and reconciliation of expense reports via Concur.
• Manage, organize, and prepare critical and confidential documents, data reports, and high-impact presentations (Google Slides/PowerPoint/Keynote) as needed.
• Attend key strategic meetings to take diligent notes, document decisions, and proactively track and follow up on action items and deliverables across all team functions.
• Manage physical office logistics, including partnering with Facilities/IT for maintenance, and arranging corporate gifts, donations, and charitable contributions.
• Coordinate and execute logistics for both internal team meetings/off-sites and external high-value partner or artist dinners or events

About you:
• Knowledge of the music industry, including its ecosystem, key executives, general business practices, and current trends, is strongly preferred.
• Demonstrated ability to exhibit an independent work style, foresight, and initiative. Must anticipate needs, foresee potential conflicts, and manage multiple complex priorities under tight deadlines without extensive direction.
• Possess a strong and timely work ethic, excellent organizational skills, and focused attention to detail in all output.
• Proven ability to handle all confidential matters, including financial data, artist agreements, and internal strategic plans, with absolute discretion and integrity.
• Excellent written communication and social skills. Must be able to expertly collaborate and flex to all levels of the organization, high-profile individuals, clients, and vendors.