Executive Assistant

This is a Full Time Job

Executive Assistant, Warner Records


At Warner Music Group, we' re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we know that e ach talent makes our collective bolder and brighter. We are guided by four core principles that underpin everything we do across all our diverse businesses :
• Music is Everything: Music is our passion, and we can never get enough. Tastes, trends, and tech will change, but great artists and songwriters will always be our driving force.
• Global Growth, Local Expertise: Music is a global language. Through communication and collaboration, our success can come from anywhere and translate everywhere.
• Innovation and Insight: Pushing the boundaries requires the best information and the boldest imagination. We use both to create the future.
• E mpowered by P eople: Like the artists we serve and the music they make, our differences make us stronger. This is a place where every talent can belong and build a career .

W e remain committed to Diversity, Equity , and Inclusion . We k now it fosters a culture where you can truly belong, contribute, and grow. We encourage applications from people of any age, gender identity, sexual orientation, race, religion, ethnicity, disability, veteran status, and any other characteristic or identity.


Job Title: Executive Assistant, Warner Records

A little bit about our team:

Warner Records is home to some of the most influential and innovative artists of our time. Its reputation and extraordinary roster of new and established recording artists is unparalleled, and its collective influence on digital content trends is without precedent! With a transformative approach toward discovering and championing musical talent, the Warner Records family of labels is currently home to an impressive generation of major artists.

Your role :

To support one of the top executives at Warner Records in all facets of their duties and responsibilities. Carry out standard, sophisticated and confidential administrative/clerical duties that may require considerable experience, skill, and knowledge of organization policies and procedures.

Here you'll get to:
• Manage and schedule the executive's numerous day-to-day events such as- setting up conference calls, running point for in-person meetings, answering phones, directing calls, and taking messages.
• Handle the executive's timeliness by ensuring they are timely for each call and meeting, take diligent notes in meetings, and build action item lists where needed
• Serve as a reliable contact between internal and external partners, communicate high priorities to the executive in a timely manner
• Prepare correspondence (memos, emails) as required; Read and speak to materials and documents, recognize critical data and information, and effectively communicate vital information
• Process and maintain T&E expenses for the executive and various Warner Records team members as designated, via Concur
• Uphold and conduct work within the standards and procedures of the company's Code of Conduct and core values
• Partner with Facilities and IT to ensure the offices of executives and Company are maintained and conference rooms are in working order
• Coordinate frequent travel for executives and artists both domestic and internationally
• Arrange gifts, donations, and charitable contributions on behalf of the Company within budget and the Code of Conduct
• Complete ad hoc projects, as needed, for executive

About you :
• Knowledge of general business practices and industry trends
• Possess a strong and timely work ethic; excellent organization skills and focused attention to detail
• Demonstrate innovation through thoughtful suggestions of change/improvements within the scope of work
• Proficiency with Microsoft Office suite (Outlook, Excel, Word