Executive Assistant

This is a Full Time Job

At Warner Music Group we're all about our people. Our global company is made up of knowledgeable, passionate, and creative individuals. Our commitment to Diversity, Equity and Inclusion fosters a culture where you can truly belong, contribute, and grow. We believe in each individual's value and encourage applications from people of any age, gender identity, sexual orientation, race, religion, ethnicity, disability, veteran status, and any other characteristic or identity.

It is the mission of every member of the WMG team around the world to create a nurturing environment for artists, songwriters, and the people behind the music – at every stage of their career. We strive to set WMG apart by embracing innovation – an integral part of our company's DNA.

Consider a career at WMG and be a part of one of the most influential forces in culture today.

A little bit about our team:

WEA is the distribution division and the global artist and label services arm of Warner Music Group. WEA oversees a variety of functions such as streaming account management & playlisting, physical account management and distribution, direct-to-fan and merchandising operations, consumer acquisition, content creation, legal & business affairs, and finance.

Why this could be your next big break:

The Executive Assistant will support 2 Senior Executives with day-to-day administration. The Executive Assistant will work closely with all WEA departments, plus HR, Finance, Office Services & Acquisitions (EMP, HipHopDX, Songkick, and UPROXX.) on various projects.

Here you'll get to:

Executive Support
• Manage extensive executive calendars, schedule meetings on a regional and global scale, arrange conference calls and travel (domestic & international), coordinate team meetings and functions, answer phones, manage executive expenses, etc.
• Will be an effective communicator with an advanced understanding of the executive functions and requirements
• Liaise with Technology and Office Services departments regarding software, equipment, and office needs
• Will be the administrative go-to person for the department; able to answer or direct questions to the right person
• Manage highly sensitive, confidential information with the highest level of discretion
• Will work on special projects for the President for other WEA departments as needed
• You will aide in the preparation and dissemination of business reviews, spreadsheets, and ad hoc presentations.
• Assist with creating, formatting, and designing PowerPoint presentations and charts

Office Administration
• Plan domestic & international conferences/special events on & offsites, both in-person and virtualy
• Coordinate department needs and initiatives with HR to enhance remote working
• Support various ad hoc requests as needed

About you:
• You are a pro-active 'self-starter' who takes initiative to get involved in all aspects of the department
• You are highly detail-oriented, able to multi-task on a regular basis and work independently as well as a ''Team'' environment
• You are driven and dedicated while constantly seeking learning opportunities.
• You have deadline awareness and the ability to prioritize workload
• You have the ability to orchestrate and manage multiple overlapping meetings, projects, vendors
• You have the ability to proactively identify challenges and offer creative and innovative solutions
• You have the ability to communicate information clearly, concisely, and professionally, both written and verbally
• You have strong budgeting and project management skills including top-to-bottom event planning
• You have an ability to take direction and execute specific outlined initiatives
• You have excellent interpersonal skills and are able to communicate with employees at all levels in the company, including senior management, clients, and vendors
• You have the ability to work with others and maintain focus while working under pres