Executive Assistant, Warner Records

This is a Full Time Job

WMG's top priority is the safety and wellbeing of its team members, artists and songwriters across the globe. In response to COVID-19, WMG is fully committed to helping its people balance their home and life commitments with flexible working options, virtual wellness sessions, and more. WMG strives to maintain a COVID-free workplace. To that end, being fully vaccinated against COVID-19 is a condition of employment for all US new employees, prior to the commencement of employment. If you are hired, you will be required to provide proof of your vaccination as part of your new employee onboarding process, subject to our legal obligation to make reasonable accommodations in certain limited circumstances.

Job Description:

At Warner Music Group we're all about our people. Our global company is made up of knowledgeable, passionate, and creative individuals. Our commitment to Diversity, Equity and Inclusion fosters a culture where you can truly belong, contribute, and grow. We believe in each individual's value and encourage applications from people of any age, gender identity, sexual orientation, race, religion, ethnicity, disability, veteran status, and any other characteristic or identity.

It is the mission of every member of the WMG team around the world to create a nurturing environment for artists, songwriters, and the people behind the music – at every stage of their career. We strive to set WMG apart by embracing innovation – an integral part of our company's DNA.

Consider a career at WMG and be a part of one of the most influential forces in culture today.

Job Title: Executive Assistant

Why this could be your next big break:

To support one of the top executives at Warner Records in all facets of his/her duties and responsibilities. Carries out standard, sophisticated and confidential administrative/clerical duties that may require considerable experience, skill, and knowledge of organization policies and procedures.

Here you'll get to:
• Heavy calendaring and scheduling including in-person meetings and conference calls
• Coordinate frequent domestic and international travel executives and artists as needed
• Answer phones, direct calls accordingly and take messages for the executive's office
• Coordinate Company events within the designated budget
• Coordinate gifts, donations, and charitable contributions on behalf of the Company
• Coordinate payments to management and other outside vendors with Finance
• Maintain office and department inventory and supplies; Ensure the office and communal areas are straightened and stocked
• Coordinate with Facilities and IT to ensure the offices of executives and Company are maintained and conference rooms are in working order
• Coordinate ticket purchases and holds for partners, executives, and other contacts as needed
• Prepare correspondence (memos, emails) as required
• Process and track T&E expenses for both executives and others, as designated, via Concur
• Communicate internally and/or externally in a manner consistent with the company's Code of Conduct and core values
• Read and understand materials and documents, recognizing critical data and information
• Able to keep executive on time to each call and meeting, taking diligent notes in meetings, and create action item lists where needed
• Ad hoc projects, as needed, for executive

About you:
• General digital literacy including a solid understanding of Microsoft Office, iMac
• Knowledge of general business practices and industry trends
• Possess a strong work ethic; strong organization skills and focused attention to detail with a sense of urgency
• The ability to manage multiple projects at once and hit time-sensitive deadlines
• Demonstrate ability to be innovative and suggest change/improvements within the scope of work
• Anticipate needs and create efficient and effective processes
• Self-starter, self-motivated and takes responsibility/ownership of tasks
• Work independentl